Development Coordinator

About China Institute in America

Founded in New York City in 1926 by American educators John Dewey, Paul Monroe, and Chinese scholars Hu Shi (胡適) and Kuo Ping-Wen (郭秉文), China Institute in America is an internationally renowned U.S. nonprofit organization dedicated to deepening the world’s understanding of China through programs in art, business, culinary, culture, and education. For 99 years, China Institute has reached millions of people, providing them with the tools to better understand the complexity and dynamism that is China. The Institute is a leader in providing the insight, knowledge, and context about China that goes beyond the headlines.

Position Summary: 

• The successful candidate will be a team player who will serve as general support to the development office, including coordinating effective membership out-reach, work on membership and donor communications including engagement and database tracking, and manage the logistics and tracking for development events. This is a fulltime position with remote one day per week and reports to the Senior Director

of Development

Responsibilities: 

Membership and Donor Communication:

• Attend events to engage members and recruit new ones.
• Assist in drafting member and donor communications.
• Act as a point of contact for members, addressing their inquiries.
• Collaborate with the Marketing team to run campaigns and social media efforts to engage prospects and convert them into members/donors.
• Research prospects and create donor profiles.

Event Management:

• Work with the Senior Director of Development on planning and executing 3 annual fundraising galas, as well as member and trustee dinners, gallery openings, and donor cultivation events, both on- and off-site.
• Maintain event tracking lists and follow-up with attendees both before and after the event.
• Coordinate volunteers, vendors, entertainment.
• Process expense requests and reconcile financial statement on events with the Finance department.
• Collaborate with the marketing team on all event-related collateral and promotional material (print, web and social media) including invitations and event programs.
• Manage all event-day logistics including volunteers and staff.

Database Management & Gift Tracking:

• Train on processing gift entries, ensuring best practices for data entry.
• Assist in the transition to a new fundraising database and train staff on its use.
• Understand how to generate reports, pull lists, and analyze data related to donations and memberships.

Administrative Support:

• Assist the CEO and Senior Director of Development with donor meetings and events, including taking minutes and distributing them.
• Perform other tasks as needed.

Qualifications:

• Bachelor’s degree required.
• 1 or more years of nonprofit development experience, particularly in individual giving.
• Excellent oral and written communication skills; fluency in Chinese is a plus.
• Superior organizational and project management skills, attention to detail, and ability to manage individual’s financial data with discretion.
• Strong interpersonal and communication skills to work with a diverse range of constituents including Trustees, donors, members, and high-level prospects.
• Proficient in MS Office Suite, Raiser’s Edge or other fundraising databases and CRM Systems.

Salary & Benefits: 

• The salary range is $50,000-$60,000, depending on experience.
• China Institute in America offers a competitive benefits package, including 403(b) retirement plan and generous paid time-off.

To Apply: 

• Please include a resume and cover letter and send to: HR@chinainstitute.org. No calls please.

China Institute in America is an Equal Opportunity Employer.

For more information, please visit: China Institute in America.