Administrative Coordinator

ABOUT THE POSITION

The Administrative Coordinator is a key member of the CSHE team, providing executive support to the Executive Director and cross-functional support to the operations, programming, and communications team. This role ensures the smooth coordination of meetings, logistics, program activities, and operational processes, and also serves as a liaison across program areas.

The ideal candidate is a proactive, highly organized, and detail-oriented problem solver with excellent time management skills. You have experience in executive support, administrative coordination, or project coordination, with an interest in community-led work.

This is a fully remote position (within the U.S. and its territories), with occasional travel required for team events and/or partner site visits. The role reports to the Operations Manager and is eligible for employer-supported benefits.

RESPONSIBILITIES

• Provide executive support to the Executive Director, including calendar management, drafting communications, and coordinating meetings across time zones.
• Draft and distribute internal and external communications including newsletters, announcements, and meeting updates to staff, funded partners, committee members and the broader network.
• Coordinate and facilitate team and program meetings such as learning communities, skills & strategies sessions and committee meetings, by preparing agendas, taking and disseminating notes, tracking follow-up tasks, and ensuring accessibility through ADA compliance and language interpretation, including bilingual translation.
• Track and process contractor invoices, reimbursements, honoraria, and monthly financial statements in a timely manner and in alignment with internal policies and audit requirements.
• Monitor and track monthly expenses to support budget management, contractor payments, and financial reporting.
• Coordinate travel arrangements for staff, funded partners, and contractors including flights, lodging, and meals in compliance with travel policies.
• Support event planning and execution, including project coordination, development and translation of materials, vendor sourcing and coordination, shipping of event collateral, and on-site support.
• Develop, maintain and update organized electronic filing systems for contact lists, contracts, agreements, policies, and other program documentation.
• Serve as a program liaison ensuring funded partners and committee members are supported and informed of upcoming commitments and responsibilities.
• Perform other duties as assigned.

QUALIFICATIONS

Required

• 1–3 years relevant experience providing administrative or executive support, preferably within nonprofit, philanthropic, or civic settings.
• Proficiency in Google Workspace, Outlook, Excel, Asana, and Zoom, with an aptitude for learning new software and related technical skills.
• Experience coordinating events and travel
• Strong organizational skills and attention to detail; able to manage multiple deadlines.
• Excellent communication, interpersonal and follow-through skills.
• Flexibility and versatility in a changing work environment.
• Comfortable working independently and collaboratively in a fully remote environment.
• Ability to work independently and collaboratively in a remote setting.
• Able to take initiative, process information quickly, and make responsible decisions.
• Able to build relationships across cultures and work styles.
• Ability to travel at least twice a year for program events or team retreats.
• Access to reliable and secure internet for remote work.

Preferred

• Bilingual in Spanish (verbal and written).
• Excellent interpersonal skills – ability to build relationships and relate to partners from‬ different cultures and backgrounds.‬
• Experience working with community-based organizations or in grassroots settings.
• Demonstrated cultural humility and sensitivity.

LOCATION

This is a fully remote position. While location is flexible, preference will be given to candidates located in or near the Atlanta, GA metro area.

COMPENSATION & BENEFITS

The salary range for this position is $60,000-$67,000, dependent on experience. CSHE-P, via the Cultural Wellness Center, offers medical and dental coverage, paid national holidays and vacation days.

HOW TO APPLY

Please submit your resume, a cover letter that speaks to your experience in executive or administrative support, and a previous email correspondence showcasing your writing abilities, by clicking the “apply” button below. Deadline to apply is June 20, 2025.