Project Coodinator

About The Share Trust

The Share Trust is a nonprofit organization dedicated to advancing community-driven collective action around the world. We believe that people should have the power to shape their own communities. Yet, today, only a small fraction of international aid reaches the local actors who are leading the change they want to see.

To address this systemic imbalance, The Share Trust takes a holistic, ecosystem-based approach—working to shift power, processes, and funding directly to local actors. We do this through two primary areas of focus:

The first area focuses on research and advocacy for localization. We conduct rigorous research on localization strategies—examining cost-efficiency, effectiveness, and impact—to strengthen the evidence base. We also collaborate with bilateral donors, INGOs, and local actors to lead advocacy campaigns, offer thought leadership, and develop tools and frameworks that aim to fundamentally transform how international assistance is designed and delivered.

The second area strengthens the sector of Global South intermediaries who are positioned to receive more significant power and funding. Much of this is achieved in deep partnership with Warande, based in Nairobi. Key intermediaries include:

• Local Coalition Accelerators (LCAs) – A flagship initiative of The Share Trust and Warande—currently operating in Uganda, Bangladesh, Nigeria, and Ethiopia. LCAs provide both financial and technical support to coalitions over a three-year (or longer) period to enhance their effectiveness and sustainability.
• Self-Help Groups (SHGs) - One of the most evidence-based and cost-effective models for advancing community-driven development. These groups—typically composed of 10–25 members—meet weekly to save, launch small enterprises, and support one another. They harness the transformative power of collective action to generate extraordinary local impact.
• Alternative Pooled Funds – An emerging collaborative funding mechanism designed to channel more resources directly to local actors in both humanitarian and development contexts.

Position Overview

This is a US-based, virtual position. This is a part-time role, estimated at 25 hours a week.

If you’re ready to turn your day job into a force for global change, we want to hear from you.

We’re looking for a part-time Project Coordinator to join our team to support and develop operational efficiencies. As a small but rapidly growing organization operating across multiple countries and time zones, The Share Trust offers a dynamic and innovative work environment. Every team member takes on diverse responsibilities, contributing to a wide range of initiatives.

Over the past few years, The Share Trust has experienced significant growth and has been recognized for our pioneering research that strengthens the evidence base for localization. In this role, you will report to the Director of Operations and work closely with the Executive Director and senior leadership to help shape and advance our mission.

Responsibilities:

We are looking for a dynamic and detail-oriented person to join our team as a Project Coordinator. This role sits at the heart of our work and will help team members and projects across the two organizations to run efficiently, communicate well, and stay on track. This role will work closely with the Warande IT and Administration Coordinator as a dynamic team. If you get excited about meticulous organization and relentlessly drive for efficiency, AND you want to help shift how the global development sector works, read on!

Key Responsibilities Include:

Administrative Support

• Meeting Scheduling and Support
  • Coordinates Leadership meetings with external stakeholders (donors, advisors, technical partners) across multiple time zones.
  • Manages the scheduling of team meetings jointly with the Warande counterpart.
  • Prepares agendas, briefing materials, and research for meetings, as requested.
  • Records minutes and tracks action items in the project management system, if requested.
• Travel Support/Events Logistics
  • Supports travel planning and logistics for the Executive Team, including researching and booking travel and accommodations, completing travel approval forms, securing visas, reconciling receipts, etc.
  • Helps prepare meeting agendas, collateral materials, decks, speaking points, briefing documents, and debrief reports for key meetings.
  • Supports logistics related to in-person or virtual events (materials, venues, attendees, catering, RSVPs).

Technical Stewardship

• Designs and maintains process flows within Asana for team members, as needed, with an eye toward its optimal use for project/goal tracking.
• Acts as a point person for Asana-related questions, including the use of Asana Goals.
• Supports the upkeep of SharePoint folders as requested by Leadership.
• Facilitates the technical upskilling of team members.

Human Resources Support

• With the Director of Operations, manage onboarding/offboarding tasks.
• Maintains a confidential/compliant SharePoint filing system.
• Maintains quarterly “Champions” drawing and rewards.
• Participates in culture-building initiatives, as needed.

Project Management

• Takes on a project management role from time to time to see a discrete project to completion. Responsibilities may include research, writing, copy editing, coordinating team members, briefing the Leadership Team, contacting external vendors, making recommendations, etc.

What You’ll Need to Succeed in This Job:

• Excellent English written and verbal communication skills.
• Experience with high levels of confidentiality and discernment.
• Extreme attention to detail, extraordinary organizational skills, and a relentless drive to capture efficiencies in every facet of work.
• Expertise in and curiosity for technology systems. Proficiency in Asana, Microsoft 365, and Slack is highly preferred.
• Outstanding relationship skills, tact, and sense of humor with the ability to work well with team members from many cultures and backgrounds. Experience with global teams is a plus.
• Three to five years of administrative/project coordination experience with increasing levels of experience.
• Proven track record of managing multiple calendars, supporting travel logistics, and coordinating meetings.
• Ability to work in hours that significantly overlap with US Eastern Time.

Note: This is a fully remote position. Candidates must be able to commit to work hours that have a significant overlap with ET time zone. Some global travel may be required in this role.