Advancement Coordinator (Hybrid - New York City)

About the Advancement team:

At BEAM, our Advancement team is a collaborative and dynamic group of six full-time staff members, working together to make sure we have the resources to fuel big dreams. Building strong, meaningful relationships with funders and supporters is at the heart of what we do. Our funders consist of individuals (45% of revenue), foundations (40%), and corporations (15%).

As our Advancement Coordinator, you will work closely with our individual giving, institutional giving, and communications teams as we raise more than $10 million annually — critical funding that will drive innovation and provide stability as we build towards future growth. The role will report to our Individual Giving and Communications Manager. This is a unique opportunity to play an important role in building the foundation for BEAM’s future — and to learn so much along the way!

About the Advancement Coordinator role:

As BEAM’s Advancement Coordinator, you’ll be a key member of our fundraising and communications teams — helping us raise over $10 million annually to expand access to transformative STEM opportunities for our students. You’ll help make all our work possible, contributing across individual and institutional giving, events, and marketing, gaining hands-on experience while collaborating with passionate, mission-driven teammates.

We’re looking for someone who’s energized by learning, thrives on organization and creativity, and wants to make a real difference. If you’re excited by the idea of sharing powerful student stories, building strong relationships, and growing your skills in a dynamic nonprofit setting — all while helping shape the future of STEM education — this is the opportunity for you.

KEY RESPONSIBILITIES

Fundraising Administration and Operations (35%)

• Record the receipt of donations from various sources (BEAM website, checks, giving platforms, etc.).
• Prepare and send donor acknowledgement letters, tax receipts, and solicitation materials
• Maintain accurate records in Instrumentl and Salesforce, including tracking donor outreach, giving, meeting notes, and more
• Conduct research about prospective donors
• Assist with BEAM’s board of directors and advisory boards, including updating work plans, supporting the creation of monthly email updates, and producing materials for meetings
• Assist with financial reconciliation
• Manage Advancement team mail and order office supplies
• Assist with scheduling Advancement team meetings
• Support organization of materials on Google Drive and in Dropbox

Communications and Marketing (30%)

• Contribute to BEAM’s quarterly newsletter and blog, including drafting and editing stories, assisting with design, and tracking analytics
• Assist in implementing social media strategy, including drafting posts, creating graphics, and tracking analytics
• Design marketing materials and/or work with designers and printers to produce materials
• Assist with the design and maintenance of BEAM’s website
• Coordinate mailings to donors
• Work with BEAM students to tell their stories in authentic, compelling, and respectful ways

Events (25%)

• Assist with event planning and logistics, including ordering supplies, designing and printing materials, tracking RSVPs, and working with vendors
• Conduct research on event attendees
• Attend events and help ensure successful execution

Corporate Partnership Support (10%)

• Collaborate with teams across BEAM to support corporate partnership projects, including working with students to create materials to share with partners and supporting the payment of stipends and scholarships to students

QUALIFICATIONS

We understand that there are many paths to acquiring experience and therefore welcome candidates from diverse and nontraditional backgrounds for this role who have demonstrated equivalent transferable skills to carry out the major duties outlined in this job description.

• Strong written and verbal communication skills
• Demonstrated ability to balance multiple responsibilities, prioritize, and meet deadlines
• Ability to work collaboratively and independently, and to take initiative
• Organized with strong attention to detail
• Eager learner in a fast paced environment
• Passion for BEAM’s mission and strong interest in being part of a team working to support underserved students and their families.

Significant pluses may include:

• Fundraising, communications, event planning, copyediting, and/or other work experience
• Experience with Salesforce or another customer relations or data management platform
• Proficiency with Google Suite, Canva, Mailchimp, a website platform (such as Squarespace) and/or AI
• Experience managing social media platforms for a business or organization
• Understanding of STEM education landscape and equity issues related to STEM

PHYSICAL DEMANDS

Must be able to perform the essential functions of the job, with or without reasonable accommodation

• Sitting - constantly (50%+)
• Lifting/carrying up to 10lbs for event set up
• Moderate noise levels