Finance Manager and Bookkeeper

Position: Finance Manager and Bookkeeper

Location: Oakland, CA (Hybrid, minimum 3 days onsite)

Organization Type: Non-Profit | Arts & Culture

Reports to: Executive Director

Employment Type: Full-Time (Non-Exempt)

Company Overview

Creative Growth Art Center is a studio and gallery that supports artists with developmental, mental, and physical disabilities. We provide a professional studio environment, gallery exhibition and representation, and community building.

Position Summary

The Finance Manager and Bookkeeper is responsible for the accurate and timely management of Creative Growth’s complex financial records across diverse earned and contributed revenue streams. This role ensures compliance with nonprofit accounting standards, supports audit readiness, and provides reliable financial data to inform organizational decisions.

The Finance Manager works closely with the Executive Director, contracted financial partners—including a fractional CFO, external accounting firm, and independent auditors—and staff across departments during an exciting period of growth for Creative Growth. A key priority in this transitional phase is strengthening financial systems, documenting workflows, and integrating platforms to build long-term clarity, accountability, and sustainability.

We’re seeking someone who is detail-oriented, highly organized, and excited about nonprofit finance—not just the numbers, but the people and purpose behind them. The right candidate will serve as the financial “glue” of the organization: connecting programs, operations, and leadership through clear systems and strong fiscal management. This person thrives in a collaborative environment, communicates clearly, and enjoys helping others understand and engage with the financial side of our work.

Key Responsibilities

Accounting & Bookkeeping

• Manage daily accounts payables and receivables, including coding, processing, and reconciliation across Creative Growth’s diverse revenue streams:
  • Art sales (gallery, art fairs, online shop, including out of state sales tax)
  • Licensing agreements and partnerships
  • Donations (individual, corporate, and foundation)
  • Restricted and unrestricted funds, donor tracing, and campaign contributions
  • Grant budget tracking and reporting
  • Fundraising events, auctions, and special campaigns
  • Regional Center billing and state funding contracts
• Maintain the general ledger and chart of accounts in alignment with nonprofit GAAP in Quickbooks Online.
• Maintain and reconcile monthly financial reports and process quarterly artist commission checks with staff.
• Process reimbursements in coordination with HR and Paycor payroll provider.
• Reconcile monthly bank statements, credit card activity (Ramp), inventory, Stripe and GiveButter and some petty cash.
• Accurately track restricted vs. unrestricted funds, TRNA tracking.
• Support Development team with grant proposals and grant reporting

Contracted Financial Partners

• Collaborate with the fractional CFO on cash flow analysis, budgeting, and financial forecasting.
• Ensure timely monthly closes, reconciliations, and financial reporting.
• Provide audit-ready documentation and liaise with independent auditors during annual audit cycles.

Financial Reporting

• Support in creating monthly, quarterly, and annual financial statements for the Executive Director, Finance Committee, and Board.
• Manage cash flow projections and budget-to-actual reports, highlighting variances and trends.
• Reconcile Salesforce donor records with accounting data for accurate fundraising and campaign reporting.
• Provide detailed reports to all staff including Development staff on grant expenditures, restricted gifts, and donor campaigns.

Budgeting & Forecasting

• Support the annual budgeting process across programs, gallery operations, and fundraising campaigns.
• Provide financial analysis for grant applications, renewals, and impact reporting.
• Monitor budget-to-actual performance and recommend adjustments.

Systems Integration & Process Improvement

• Develop and maintain integrations between Salesforce, QuickBooks, Ramp, Paycor, and Regional Center billing systems, ensuring accuracy and efficiency.
• Document workflows and financial processes to create institutional consistency and reduce reliance on institutional memory.
• Partner with Development and Program staff to improve revenue tracking systems for art sales, grants, and contributions.
• Identify opportunities to streamline processes, reduce redundancies, and strengthen internal controls.
• Contribute to building a scalable financial infrastructure that supports organizational growth and sustainability.

Audit, Compliance & Controls

• Ensure adherence to internal controls, fiscal policies, and financial best practices.
• Prepare and submit all nonprofit compliance filings, including IRS forms, 1099s, and state/federal funding reports.
• Uphold confidentiality and ethical standards in all financial matters.

Qualifications

Minimum Requirements:

• Certified Bookkeeper designation (AIPB, NACPB, or equivalent) or equivalency in work experience
• Minimum 5 years of nonprofit bookkeeping/accounting experience.
• Proficiency with QuickBooks, Salesforce, HR systems and Excel and Google Suite, with demonstrated experience integrating systems.
• Experience with non-profit audits, having led and managed process
• Knowledge of GAAP and nonprofit fund accounting standards.
• Strong problem-solving skills and attention to detail, with ability to improve systems as well as maintain them.
• Excellent communication skills, with ability to collaborate across administrative, development, and program staff.

Preferred Qualifications:

• Experience in multi-revenue or arts organizations.
• Familiarity with Regional Center billing and state funding.

Working Conditions & Physical Requirements

• Work is primarily performed in a standard office environment; must be able to remain in a stationary position for extended periods, operate a computer, and communicate effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Compensation & Benefits

Salary Range: $70,000 – $90,000 annually (commensurate with experience)

Benefits Include:

• Medical/Dental/Vision Insurance: Employee coverage is 100% covered by Creative Growth.
• Flexible Spending Accounts (FSA): We offer both Medical, Dependent Care and Commuter FSA options.
• Life Insurance and Long-Term Disability: Financial protection for you and your family.
• Chiropractor and Acupuncture benefits: Coverage for alternative wellness treatments.
• Generous Paid Time Off (PTO): Employees receive 22-32 days (154-224 hours) per year, based on length of employment, with a maximum accrual of 224 hours.
• Paid Holidays: 11 paid holidays annually, including your birthday.
• Employee Assistance Program (EAP): Access to counseling, financial, and legal services, as well as training through an outside vendor.

Work Schedule

This is a full-time, exempt position based onsite at Creative Growth. The regular schedule is Monday–Friday, standard business hours, with occasional evenings or weekends during audit cycles, fiscal year-end, or fundraising events.

Equal Employment Opportunity

Creative Growth Art Center is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable law. We also comply with all applicable federal, state, and local laws governing nondiscrimination in employment, including the Americans with Disabilities Act (ADA) and Section 503 of the Rehabilitation Act.

Benefits Include:

• Medical/Dental/Vision Insurance: Employee coverage is 100% covered by Creative Growth.
• Flexible Spending Accounts (FSA): We offer both Medical, Dependent Care and Commuter FSA options.
• Life Insurance and Long-Term Disability: Financial protection for you and your family.
• Chiropractor and Acupuncture benefits: Coverage for alternative wellness treatments.
• Generous Paid Time Off (PTO): Employees receive 22-32 days (154-224 hours) per year, based on length of employment, with a maximum accrual of 224 hours.
• Paid Holidays: 11 paid holidays annually, including your birthday.
• Employee Assistance Program (EAP): Access to counseling, financial, and legal services, as well as training through an outside vendor.