Adoption Coordinator

Role Summary

The Adoption Coordinator plays a critical role in ensuring adoptable pets are visible, well-presented, and moving efficiently through the adoption pipeline. This role focuses on maintaining listings, tracking progress, and coordinating promotion efforts to support successful placements.

Key Responsibilities

Visibility & Listings

• Create and maintain adoption listings (Petstablished, Petfinder and other platforms)
• Ensure profiles are complete, accurate, and up to date (photos, bios, status)
• Update listings as animals move through the pipeline

Pipeline Tracking

• Monitor length of stay (LOS) and flag animals needing attention
• Track adoption progress and identify delays or gaps
• Support reporting on adoption activity as needed

Promotion & Coordination

• Trigger and coordinate promotions for animals needing visibility
• Collaborate with Marketing (if applicable) on featured pets
• Ensure high-priority animals are surfaced appropriately
• Communicate updates that impact adoption readiness

Success Looks Like

• Accurate, up-to-date adoption listings at all times
• Reduced length of stay through improved visibility
• Smooth coordination across adoption roles
• No animals “falling through the cracks”

Requirements

• Must be at least 18 years of age
• Must be dependable and able to consistently follow through on assigned tasks. This role directly impacts how quickly pets become available for adoption and find homes.
• Must have reliable access to a computer and internet connection
• Must be comfortable using email, Google Workspace, and online platforms
• Must be able to commit to approximately 3 hours per week on a consistent basis
• Must respond to communications and assigned tasks within 24–48 hours whenever possible
• Must be highly organized and detail-oriented
• Must be able to work independently with minimal supervision
• Must be willing to learn The Rescue Crew's adoption platforms, processes, and procedures
• Must support The Rescue Crew's mission and commitment to animal welfare
• Previous experience with animal rescue, customer service, marketing, data entry, administration, or project coordination is helpful but not required

Preferred Qualifications

• Familiarity with Petstablished, Petfinder, Adopt-a-Pet, Airtable, Canva, or similar platforms
• Experience writing marketing or promotional content
• Experience working in animal welfare or rescue
• Experience managing projects, databases, or administrative workflows

Time Commitment

• ~3–5 hours per week (flexible, remote)