Volunteer Opportunity: (open for OPT/CPT) Administrative & Records Support (Office Clerk • Document Specialist • Meeting Note-Taker)

Q’s Ministry / BHITS – Ideal for OPT/CPT Students (Any Post-Baccalaureate Field Listed Below)

Onsite – Scheduled times

📧 To join, email: contact@qministry.com

Please attach a resume.

This is not a remote or hybrid position.

Overview

Join Q’s Ministry / BHITS in a versatile administrative, organizational, and documentation-focused volunteer role that supports our spiritual, educational, research, and community programs. These roles are particularly helpful for international students on OPT, STEM-OPT, or CPT that align naturally with dozens of academic majors due to their emphasis on operations, information management, documentation systems, organizational processes, data handling, and communication.

Volunteers may choose one role or combine all three, depending on interest and academic alignment.

Roles Included

⭐ 1. Administrative Assistant / Office Clerk

• Organize files, shelves, books, supplies, and digital materials
• Data entry and light reporting
• Prepare folders, labels, packets, and forms
• Maintain orderly workspaces
• Assist with emails, small projects, and logistics

⭐ 2. Records Manager / Document Specialist

• Arrange, categorize, and label digital/physical records
• Build and maintain document systems and archives
• Help design record-retention structures
• Ensure files are retrievable, standardized, and secure
• Improve consistency across office systems

⭐ 3. Meeting Note-Taker (Meeting Support)

• Attend in-person or virtual meetings (flexible)
• Capture key decisions, tasks, and timelines
• Prepare clear formatted summaries
• Distribute notes to team leads

Fields of Study That Commonly Align With These Roles (OPT/CPT)

Business, Management & Operations

• Business Administration (BBA/MBA)
• Management / Organizational Leadership
• Project Management
• Operations Management
• Supply Chain / Logistics
• Human Resources Management
• Nonprofit Management
• Public Administration (MPA)

Information, Data & Record Systems Fields

• Information Systems (MIS)
• Information Technology / IT Management
• Data Analytics / Data Science
• Business Analytics
• Library & Information Science (MLIS)
• Archives & Records Management
• Knowledge Management
• Information Assurance
• Digital Curation
• Health Information Management (HIM)

Computer, Software & Digital Tools Fields

(For students whose programs include documentation systems, workflow management, or digital organization)

• Computer Science
• Software Engineering
• Information Science
• Human–Computer Interaction (HCI)
• UX/UI
• Digital Media / Web Technologies
• Cybersecurity (documentation & compliance tasks)

Education, Research & Academic Programs

• Education (any specialty)
• Higher Education Administration
• Curriculum & Instruction
• Research Methods / Social Research
• Learning Sciences
• Instructional Design

Humanities & Social Sciences

(Highly compatible due to writing, organization, communication, and analysis)

• English / Literature
• Linguistics
• History
• Sociology
• Anthropology
• Philosophy
• Peace & Conflict Studies
• Communications / Journalism
• Public Relations
• Media Studies

Health, Public Health & Community Fields

• Public Health (MPH)
• Health Administration (MHA)
• Community Health
• Social Work (MSW)

Legal, Compliance & Policy

(Excellent alignment for record-keeping, documentation systems, and meeting minutes)

• Paralegal Studies
• Legal Studies / Pre-Law
• Compliance & Risk Management
• Policy Administration
• Government / Political Science

STEM, Engineering, Mathematics

(Allowed when the student’s curriculum includes documentation practices, data systems, research logging, project coordination, or technical reporting)

• Engineering Management
• Industrial Engineering
• Systems Engineering
• Mathematics
• Statistics
• Environmental Science / Engineering
• Sustainability Studies

Creative, Design, and Media Fields

(Relevant for documentation, layout of forms, digital organization, and structured communication)

• Graphic Design
• Digital Design
• Visual Communication
• Creative Writing
• Technical Communication

International Students: Notes

Definitions of OPT/CPT employment as they involve:

✔ practical application of academic knowledge

✔ development of professional organizational skills

✔ documentation, communication, data or records workflow

✔ supervised work in an organizational environment

Time Commitment

• 2–8 hour shifts, 20+ hrs wk
• recurring
• Weekdays or weekends
• on-site meetings

We Provide

• Verification of volunteer hours, sign-in and out required
• Letters of recommendation
• Supportive environment
• Possible Weekly produce, bread, other

How to Apply

📧 Email contact@qministry.com

Subject: Administrative & Records Volunteer – OPT/CPT – [Your Name]

Include:

• Role(s) you’re interested in
• Schedule availability
• University program & graduation date
• Resume