Chief of Staff – Volunteer Role

Chief of Staff (CoS)

The Donovan’s Venom

Remote (U.S. or Canada) | Executive Leadership | Volunteer

We’re Building — And Leadership Needs a Center of Gravity

The Donovan’s Venom is scaling a mission to expand access to fine arts and music education.

But growth creates complexity.

And complexity requires alignment.

We are seeking a Chief of Staff (CoS) to bring structure, coordination, and clarity to how leadership operates.

This is not an administrative role.

This is a force-multiplier role — designed to ensure that what leadership decides actually moves forward.

The Role

The Chief of Staff sits at the center of leadership — ensuring priorities are clear, execution is aligned, and the organization moves as one.

You will partner directly with the Executive Director/CEO to translate vision into action, remove friction across teams, and ensure leadership operates effectively and efficiently.

What You’ll Own

Executive Alignment & Prioritization

• • Ensure leadership priorities are clear, focused, and actionable
  • Align executive time and attention with highest-impact work
  • Translate vision into structured initiatives and deliverables

Strategic Execution & Follow-Through

• • Track progress across key initiatives and leadership priorities
  • Identify gaps, risks, and bottlenecks in execution
  • Ensure decisions turn into action — and action turns into results

Cross-Functional Coordination

• • Serve as the connector across leadership (COO, CPO, CSO, CFO, etc.)
  • Break down silos and ensure teams are aligned
  • Drive clarity across timelines, ownership, and outcomes

Executive Operations & Cadence

• • Build and manage leadership operating rhythms (meetings, reporting, planning)
  • Ensure meetings are structured, efficient, and outcome-driven
  • Track action items and hold teams accountable

Communication & Leadership Support

• • Support executive communication, messaging, and alignment
  • Prepare briefings, updates, and materials for leadership
  • Ensure clarity across internal and external communications

Organizational Effectiveness

• • Identify opportunities to improve how the organization operates
  • Support a culture of accountability, collaboration, and performance
  • Ensure the organization runs cohesively — not in silos

Who This Is For

This role is for someone who:

• • Thrives in fast-moving, high-responsibility environments
  • Can see across the organization — not just within a function
  • Knows how to bring order to complexity
  • Is proactive, not reactive
  • Understands how to support leadership without slowing it down

Qualifications

Required

• • 3+ years in leadership, operations, or project/program management
  • Experience managing cross-functional initiatives
  • Strong organizational, communication, and execution skills

Preferred

• • Experience supporting senior leadership or executive teams
  • Experience in nonprofit or mission-driven environments
  • Experience working in remote or distributed teams

Commitment

• • 10–15 hours per week
  • Flexible schedule
  • Fully remote

What You’ll Gain

• • Direct exposure to executive decision-making
  • Opportunity to shape how an organization operates at the leadership level
  • Experience working across strategy, operations, and leadership
  • High-impact, high-visibility role

Application Requirements (Read Carefully)

We are actively building — not observing.

To ensure alignment:

• • You must be able to start within 30 days
  • You must complete the full application process
  • You must be ready to contribute in an active leadership capacity

Important Disclaimer

This is a volunteer leadership role.

We are onboarding individuals who are ready to contribute immediately.

Please only apply if you are prepared to begin within the next 30 days.