Human Resources Assistant (Operations Support) – Volunteer Role (Entry Level)

Human Resources Assistant (Operations Support)

The Donovan’s Venom

Remote | Human Resources | Volunteer Support Role

We’re Building — And HR Must Run Smoothly

The Donovan’s Venom is growing.

More people.

More processes.

More moving parts.

And without structure — things fall apart.

We are seeking a Human Resources Assistant (Operations Support) to support the day-to-day execution of HR operations and ensure everything stays organized, accurate, and on track.

Because strong HR isn’t just strategy.

It’s consistent, reliable execution.

The Role

This role provides administrative and operational support across HR functions, ensuring processes run efficiently and documentation is accurate and complete.

You will support tracking, coordination, and communication across HR activities.

You are not just completing tasks.

You are keeping the HR engine running.

This role plays a critical support function in enabling consistency, scalability, and efficiency across HR operations.

What You’ll Own

HR Administrative & Operational Support

• • Provide day-to-day support for HR operations
  • Assist with execution of HR processes
  • Ensure tasks are completed accurately and on time

HR Documentation & Record Management

• • Maintain organized HR records, including:
  • Volunteer documentation
  • Performance records
  • Onboarding and offboarding files
  • Ensure documentation is complete and properly stored
  • Support audit readiness

Data Entry & Tracking

• • Update and maintain HR tracking systems:
  • Recruitment pipeline
  • Workforce records
  • HR dashboards
  • Ensure data accuracy and timely updates
  • Partner with HR Analyst for data consistency

Onboarding & Offboarding Support

• • Assist with onboarding:
  • Prepare materials
  • Coordinate documentation
  • Support offboarding:
  • Track exit documentation
  • Assist with coordination
  • Ensure records are complete and accurate

Communication & Coordination

• • Support HR communications:
  • Reminders
  • Updates
  • Documentation requests
  • Coordinate with team members and volunteers
  • Follow up on outstanding tasks

Compliance & Documentation Support

• • Support compliance-related documentation tracking
  • Ensure records align with policy requirements
  • Maintain organized compliance files

Workforce Administration Support

• • Assist with tracking:
  • Leave requests
  • Role/status changes
  • Workforce updates
  • Ensure proper documentation and updates

HR Program Support

• • Support HR programs, including:
  • Training tracking
  • Recognition programs
  • Performance documentation
  • Assist with preparation of HR materials

Process & Workflow Support

• • Support execution of HR workflows
  • Ensure processes are followed consistently
  • Contribute to smooth coordination across HR

Continuous Support & Improvement

• • Identify opportunities to improve organization and efficiency
  • Support scalability of HR operations
  • Maintain a high level of accuracy and reliability

Who This Is For

This role is for someone who:

• • Is highly organized and detail-oriented
  • Enjoys administrative and operational work
  • Can manage multiple tasks and priorities
  • Communicates clearly and follows through
  • Wants to grow in Human Resources

Qualifications

Required

• • 1–2 years of experience in administrative, HR support, or coordination roles (or equivalent experience)
  • Strong organizational and time management skills
  • High attention to detail and accuracy

Preferred

• • Experience in nonprofit or volunteer-based organizations
  • Experience working in remote environments
  • Familiarity with Google Sheets or tracking tools
  • Interest in pursuing a career in HR

Commitment

• • 6–10 hours per week
  • Flexible schedule (aligned with administrative support needs)
  • Participation in HR coordination activities as needed
  • Fully remote

What You’ll Gain

• • Hands-on experience in HR operations
  • Exposure to HR systems, processes, and workflows
  • Opportunity to support real organizational impact
  • Development in organization, coordination, and HR fundamentals

Application Requirements (Read Carefully)

We are building — and executing in real time.

To ensure alignment:

• • You must be able to start within 14 days
  • You must complete the full application
  • You must be ready to support HR operations immediately

Important Disclaimer

This is a volunteer support role.

We are onboarding individuals who are ready to contribute immediately.

Please only apply if you are prepared to begin within the next 14 days.