Event Committee Lead

The Event Committee Lead supports the Board and Executive Director in delivering events that are purposeful, well‑scoped, and achievable within organizational capacity.

Key Responsibilities

Event Strategy & Alignment

• Advance Board‑approved event goals (fundraising, engagement, visibility).
• Translate annual goals into clear committee priorities, timelines, and success measures.
• Maintain visibility into upcoming events to identify capacity needs, risks, and opportunities early.

Committee Leadership

• Lead a small Event Committee; ensure members have clear roles, realistic tasks, and a shared understanding of event purpose and scope.
• Match work to volunteer strengths and availability; foster a positive, collaborative culture.
• Recruit additional volunteers as needed.

Executive Director Partnership

• Hold regular check-ins to review timelines, resourcing, and decisions.
• Surface risks, dependencies, or capacity challenges early.
• Serve as a thought partner on scope, sequencing, and prioritization.

Coordination & Course Correction

• Ensure plans align with budget, staff capacity, and organizational priorities.
• Elevate concerns early when assumptions or timelines shift.
• Coordinate with the Awareness Committee to promote events and meet attendance/financial goals.

Board Communication

• Provide periodic updates on readiness, risks, needs, and learnings.
• Reinforce shared responsibility across the Board, staff, and volunteers.
• Ensure event information and lessons learned are documented in shared systems.

What Success Looks Like

• Events have a clear purpose, realistic scope, and adequate staffing.
• Volunteer roles are well‑defined and supported.
• Risks are identified early, not reactively.
• The Board and Executive Director feel aligned and informed.
• Events are energizing and sustainable, not burdensome or chaotic.

Ideal Skills & Experience

• Experience in event planning, logistics, project coordination, hospitality, or volunteer management (nonprofit experience optional).
• Strong organizational and facilitation skills.
• Ability to lead volunteers with clarity, encouragement, and shared purpose.
• Comfort navigating trade-offs around scope, time, and capacity.
• Reliable, proactive, and able to keep plans moving.

Time Commitment

• All board members are required to attend quarterly virtual board meetings, a 1-day in-person strategy session (Sept/Oct), and attend 2–3 events annually.
• Event Committee Lead: ~ 3–5 hours/month for planning, coordination, and meetings, plus additional time during major events (defined in advance). Minimum 1-year commitment in the role.