Volunteer Executive Assistant to the CEO

Organization: Noah Career Coaching

Location: Remote (with optional hybrid/in-person opportunities if local)

Commitment: Part-time Volunteer | 8–10 hours per week | Flexible Schedule

About Noah Career Coaching

Noah Career Coaching is dedicated to empowering individuals to discover their purpose, achieve career growth, and build fulfilling professional lives. We provide personalized coaching, workshops, and mentorship programs that help people navigate transitions, develop confidence, and unlock their potential.

As we continue to expand our reach, we are seeking a passionate and organized Volunteer Executive Assistant to the CEO to help streamline operations, manage communications, and support the growth of our mission-driven organization.

Position Overview

The Volunteer Executive Assistant will work directly with the CEO to provide high-level administrative support. This role is ideal for someone who is proactive, detail-oriented, and eager to contribute to a growing social impact organization.

You’ll play a key role in keeping our leadership organized, managing communications, scheduling, and ensuring the CEO’s time is focused on strategic priorities.

Key Responsibilities

• Manage and organize the CEO’s calendar, appointments, and meetings
• Coordinate internal and external communications (emails, meeting follow-ups, client inquiries)
• Support preparation for meetings, presentations, and reports
• Conduct light research to support organizational initiatives and partnerships
• Assist in maintaining project timelines and tracking deliverables
• Help coordinate virtual events, speaking engagements, and coaching sessions
• Maintain confidentiality and professionalism in all matters

Qualifications

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Google Workspace (Docs, Sheets, Calendar) or Microsoft Office Suite
• Experience with project management or CRM tools (e.g., Asana, Trello, HubSpot) a plus
• Self-motivated, reliable, and comfortable working independently
• Passionate about career development, coaching, and empowering others

What You’ll Gain

• Hands-on experience supporting a nonprofit/social enterprise CEO
• Mentorship and insight into leadership, entrepreneurship, and professional coaching
• Opportunity to make a meaningful impact in people’s career journeys
• Flexible remote work schedule that fits around your life and goals
• Letter of recommendation and professional development support available upon request

Commitment

• 8–10 hours per week
• Minimum 3-month commitment preferred (flexible based on volunteer availability)