Podcast Booking Agent (Volunteer)

Podcast Booking Agent (Volunteer)

PromiseStudios | PromisePod | Guest Booking, Talent Outreach & Episode Coordination

Organization: Mentor A Promise (MAP)

Location: Remote

Type: Volunteer

Reports To: Producer, PromisePod

Works Closely With: Host(s), Content Team, PromiseVoice, PromisePublic

About Mentor A Promise

Mentor A Promise (MAP) is a New York City–based nonprofit dedicated to empowering youth experiencing housing instability through mentorship, education, and community. Through our podcast work, we elevate stories, voices, and conversations that reflect culture, lived experience, and community impact.

About PromiseStudios | PromisePod

PromisePod is MAP’s podcast division within PromiseStudios, focused on storytelling, culture, and community voice. The podcast creates engaging, meaningful content that reflects the spirit of New York City and the mission of Mentor A Promise.

Role Overview

We are seeking a Podcast Booking Agent to lead guest outreach, booking, and coordination for podcast episodes.

This role is responsible for identifying compelling voices, securing guests, and ensuring a smooth booking and scheduling process—helping shape the quality and direction of each episode.

Key Responsibilities

Guest Research & Outreach

• Identify potential podcast guests aligned with MAP’s mission and content themes
• Conduct outreach to secure guests, including artists, community leaders, professionals, and storytellers
• Build and maintain a pipeline of potential guests

Booking & Coordination

• Schedule and confirm guest appearances
• Coordinate availability between hosts and guests
• Ensure all booking details are organized and communicated clearly

Pre-Interview Preparation

• Share relevant information and expectations with guests
• Coordinate pre-interview logistics and materials
• Support preparation of guest briefs for hosts

Relationship Management

• Build and maintain positive relationships with guests and collaborators
• Ensure a professional, respectful, and welcoming experience for all participants
• Support follow-up communication after episodes

Cross-Team Collaboration

• Work closely with producers, hosts, and content teams
• Align guest selection with episode themes and content direction
• Coordinate with communications teams for promotional opportunities

Tracking & Systems

• Maintain organized records of outreach, bookings, and guest status
• Track confirmed and potential guests
• Support development of booking workflows and systems

Communication & Responsiveness

• Maintain timely, professional communication via email and Google Workspace
• Ensure clear coordination across all stakeholders

Qualifications

Required

• Strong communication and outreach skills
• Ability to build relationships and engage with diverse individuals
• Strong organizational and coordination skills
• Reliability and attention to detail
• Alignment with MAP’s mission and dignity-centered values

Preferred

• Experience in podcasting, media, or talent coordination
• Experience with outreach, booking, or partnerships
• Interest in storytelling, culture, and community engagement
• Familiarity with NYC creative or professional networks

Commitment

• Volunteer role
• Approximately 5–10 hours per week
• Minimum 6-month commitment required
• Fully remote

What You’ll Gain

• Experience in podcast production and talent booking
• Opportunity to shape conversations and guest experiences
• Collaboration with creative, media, and communications teams
• Professional references and letters of recommendation
• A meaningful role amplifying voices and stories

How to Apply

Interested candidates must apply directly through Idealist and submit:

• Resume (required)
• Brief statement of interest describing relevant experience in outreach, media, or coordination

This role shapes who we hear from.

Help bring the right voices into the room—and into the conversation.

Thank you for your interest in volunteering with our organization. At this time, volunteer opportunities are limited to individuals based in the United States due to legal, safeguarding, data-privacy, and programmatic requirements. We appreciate your interest in our mission and your understanding of these constraints.