Director of Executive Operations (Volunteer)

Director of Executive Operations (Volunteer)

PromiseOperations | Executive Coordination, Organizational Governance & Strategic Execution

Organization: Mentor A Promise (MAP)

Division: PromiseOperations

Location: Remote with NYC-based collaboration as needed

Type: Senior Leadership Volunteer Role

Reports To: Chief of Operations & Organizational Strategy / Executive Director

Works Closely With: Senior Leadership Team, Division Chiefs, Program Directors, Legal & Governance, PromiseShield, PromisePeople, and Strategic Initiatives Teams

About Mentor A Promise

Mentor A Promise (MAP) is a New York City–based nonprofit organization dedicated to supporting children and youth experiencing housing instability through mentorship, education, social-emotional learning, literacy, creative expression, and community-centered programming.

Our work spans education, technology, storytelling, public engagement, operations, and organizational development. As MAP continues to scale, we are building systems designed to support long-term sustainability, institutional trust, accountability, and mission execution.

We believe strong operations protect mission integrity.

Operations at MAP are not administrative maintenance alone — they are organizational infrastructure.

About PromiseOperations | Systems, Governance & Organizational Execution

PromiseOperations is MAP’s operational infrastructure division responsible for organizational coordination, workflow management, execution systems, and strategic alignment across teams.

The division ensures that leadership priorities move from discussion into implementation through structured systems, accountability, and operational clarity.

Role Overview

MAP is seeking a highly organized, systems-oriented, and mission-driven Director of Executive Operations to help coordinate organizational execution across leadership, operations, and strategic initiatives.

This role serves as a central operational partner to executive leadership and functions as a high-level coordinator responsible for ensuring organizational priorities move from discussion into execution.

The Director of Executive Operations will help oversee:

• Executive coordination
• Leadership operations
• Meeting governance
• Organizational planning systems
• Cross-divisional accountability
• Strategic follow-through
• Operational communication
• Institutional workflow management

This individual must operate with professionalism, discretion, structure, and operational discipline in a fast-moving, mission-centered environment.

This role supports executive coordination and organizational execution but does not independently establish organizational policy or legal governance decisions.

Core Responsibilities

Executive Coordination & Leadership Operations

• Coordinate senior leadership operations and planning meetings
• Track action items, deadlines, strategic priorities, and follow-through
• Support executive workflow organization and operational alignment
• Prepare agendas, briefing materials, and coordination documents
• Help facilitate cross-divisional communication and accountability

Organizational Governance & Planning

• Support operational planning cycles and implementation processes
• Maintain leadership coordination systems and decision-tracking documentation
• Help identify operational gaps and workflow inefficiencies
• Support development and maintenance of SOPs and internal operational documentation
• Assist with organizational structure and scalability planning

Cross-Division Coordination

• Serve as an operational liaison across MAP divisions and leadership teams
• Ensure organizational priorities remain aligned across departments
• Coordinate follow-up communications related to operational initiatives
• Support collaboration and project execution systems across teams

Meeting Governance & Accountability Systems

• Help oversee operational meeting structures and coordination standards
• Monitor follow-up timelines and accountability systems
• Support communication expectations, reporting systems, and workflows
• Maintain documentation integrity and operational professionalism

Organizational Systems & Documentation

• Support operational documentation management and institutional knowledge organization
• Improve systems for information sharing and operational continuity
• Assist in maintaining centralized records and workflow processes

Qualifications

Required

• Strong organizational, coordination, and operational management skills
• Excellent written and verbal communication abilities
• High attention to detail and follow-through
• Ability to manage multiple priorities simultaneously
• Strong professionalism, discretion, and judgment
• Experience supporting leadership teams, operations, or organizational systems
• Comfort working in collaborative, evolving environments
• Ability to work independently and proactively
• Alignment with MAP’s mission and dignity-centered values

Preferred

• Experience in nonprofit operations, executive operations, project management, administration, or organizational development
• Experience supporting cross-functional teams
• Familiarity with Google Workspace systems and collaborative workflows
• Experience improving operational systems and processes
• Background in operations, nonprofit management, public administration, business administration, or related fields

What This Role Requires

This role is best suited for someone who:

• Thrives in structured environments
• Enjoys operational problem-solving
• Values accountability and communication
• Can balance leadership support with systems thinking
• Believes strong internal operations strengthen mission impact

The ideal candidate understands that sustainable organizations are built through clarity, consistency, professionalism, and operational trust.

Commitment

• Volunteer senior leadership role
• Approximately 5–10 hours per week
• Minimum 6-month commitment required
• Remote with NYC-based collaboration as needed

What You’ll Gain

• Executive-level nonprofit leadership and operations experience
• Experience helping scale a mission-driven organization
• Cross-functional exposure across education, technology, public engagement, and operations
• Opportunity to shape organizational systems and infrastructure
• Portfolio-building leadership experience
• Professional references and letters of recommendation based on contribution and performance

How to Apply

Interested candidates must apply directly through Idealist and submit:

• Resume (required)
• Brief statement of interest
• Relevant leadership, operational, coordination, or project experience

Applications may be reviewed on a rolling basis.

This role creates operational clarity at scale.

Turning organizational movement into structure, accountability, and execution.

This role holds the pieces together.

From research to outreach to execution—help ensure every story is fully built before it’s told.

Thank you for your interest in volunteering with our organization. At this time, volunteer opportunities are limited to individuals based in the United States due to legal, safeguarding, data-privacy, and programmatic requirements. We appreciate your interest in our mission and your understanding of these constraints.