Event Logistics Lead

Hybrid | Seasonal High-Intensity Role | 5–10 Hours Per Week | March 1 - December 31, 2026

About MFCF

We are the Minority Freedom Community Fund, a Black-led and founded national intermediary nonprofit.

Our mission is:

To improve the lives of African Americans and minorities in the United States of America through a multifaceted approach that includes providing capital infusions, supporting existing social infrastructure, and promoting holistic wellness.

We operate as a virtual-first organization with a physical community hub located at Aya House in Detroit, MI. Our work strengthens existing social infrastructure, deploys catalytic capital, and advances holistic wellness across communities nationwide.

Our People

We are led by members of the communities we serve. Our team includes volunteers, board leaders, advisors, and partners who are authentic, disciplined, and deeply committed to community-centered impact.

We value:

• Accountability and fiduciary responsibility
• Transparency and strong governance
• Initiative and a learn-by-doing mindset
• Flexibility and self-leadership
• Continuous learning and professional growth

We are building long-term institutional strength, not personality-driven work. Every role at MFCF contributes to sustainability, integrity, and mission alignment.

What We Look For in Volunteers and Leaders

We seek individuals who:

• Embrace responsibility and follow-through
• Communicate clearly and professionally
• Respect governance structures and accountability systems
• Are motivated by collective impact over individual recognition
• Are comfortable working in a lean, entrepreneurial nonprofit environment

Our volunteers do not simply help. They build systems that improve lived experiences for our fellow brothers and sisters across the country.

Role Summary

The Event Logistics Lead oversees operational planning and execution systems for MFCF’s major annual events, including:

• Black History Month Programming
• Donors & Doers Summit
• Donors & Doers Roundtables
• Summer Programming
• Aya House Ball
• Annual Meeting & Community Awards

This role builds repeatable event systems so each event does not require founder-led reinvention.

Reports To: Office Manager

Works Closely With:

Monthly Giving Lead, DIgital Organizer, Youth Chapter Architect, Board & Operations Liaison, Board Chair, Program & Fundraising Committee Co-Chairs,Treasurer, President & CEO

Primary Responsibilities

Event Planning Infrastructure

• Coordinates with Program & Fundraising Committee to align event execution with revenue and engagement goals.
• Create standardized run-of-show templates for each core event
• Develop event timelines and task trackers for each core event
• Develop vendor coordination checklist
• Maintain event budget tracking sheet

Volunteer Coordination

• Recruit & train event-day volunteers
• Assign roles and shifts
• Lead volunteer briefing before each event
• Serve as event-day captain

Sponsor Fulfillment

• Track sponsor benefits
• Ensure logo placement and recognition
• Coordinate sponsor seating and acknowledgments

Post-Event Systems

• Document lessons learned
• Update master event playbook
• Provide debrief summary to CEO

Qualifications

• Strong logistics and organization skills
• Ability to remain motivated & focused under pressure
• Professional experience with in person & hybrid events required
• Ability to lead volunteers
• Personal alignment to the MFCF mission is required
• Able to commit a minimum of 5 hours/month for MFCF-related activities, planning, and meetings
• Keen understanding & awareness of the socio-economic conditions of minorities in the U.S. required
• Experience with or familiarity with faith-based or nonprofit organizations a plus
• Ability to learn by doing and step outside of your assigned role to support other areas, most often acquired through experience working at/with a startup organization
• Capable of receiving instructions and feedback and applying it without requiring close supervision

Success Indicators

• Events start and end on time
• Volunteer no-shows minimized
• Sponsor benefits fully delivered
• Event playbook refined after each event