Bilingual Account Coordinator (Spanish/English) (Fully Remote)

• Department: Development
• Start Date: June/July (flexible)
• Status: Part-time or Full-time; exempt
• Compensation: $60,000 - $70,000
  • Benefits:Generous PTO package;
  • 13 paid holidays annually;
  • merit bonus policy;
  • opportunity for discretionary pay increases outside of review schedule;
  • monthly wellness stipend;
  • professional development opportunities;
  • employer-matched retirement option.
• Location: Fully remote. Kelley NPC is headquartered in Portland, OR. Candidates ideally based in the Pacific Northwest or Mountain time zone. We encourage candidates to apply who reside in a rural area of Oregon or Washington.

About the Organization

Headquartered in Oregon, with staff located throughout the Pacific West, Kelley NPC’s growing team of 19FTE offers a full suite of services to help nonprofits dream and achieve big, bold visions.

From helping nonprofits diversify and manage revenue, to launching creative technical assistance partnerships to bring federal resources to underserved communities; Kelley NPC serves as an amplifier and multiplier – helping resource providers and resource seekers align their efforts for the greatest good.

Taking a servant leadership style approach, Kelley NPC celebrates its 20th year in business this year, and is happiest working behind the scenes to provide the capacity and cohesion - from the smallest detail on a tedious federal grant to the defining strategies guiding a multi-day, 200+ person Summit - to fuel each client’s success. Kelley NPC is honored to work on projects that positively impact people, places, institutions and communities. Kelley NPC’s work primarily services two distinct but related entity types, providing:

Support for Grantmakers & Philanthropy

Kelley NPC assists public sector, corporate and philanthropic grantmakers in developing, deploying and managing new funding initiatives to meet emerging community needs. Kelley NPC also revives existing programs to maximize impact while building enduring relationships with grantees. In addition, Kelley NPC helps grantmakers develop new application materials and guidelines, provide backbone support (e.g. data management, creating custom metrics and trackers for “head + heart” outcome and output collection, identifying and defining metrics, reviewing applications and vetting applicants - including site visits, curated communication and graphic design needs, produce custom reports and more), expand community outreach, and incorporate elements of community-led grantmaking, if and as desired. Kelley NPC also supports grantmakers with a variety of multi-sector partnerships and collaboratives, the implementation and management of technical assistance programs to support applicants, and ensuring collateral, communications and storytelling align with vision and values while reflecting impact.

Support for Direct Service Nonprofits

In addition to the above tailored support for grantmakers, Kelley NPC provides high quality technical assistance for nonprofits. To grow nonprofits’ capacity, ensure sustainability and support growth, Kelley NPC provides curated services for diverse nonprofits of all sizes, focus areas, and stages of development - from new all-volunteer grassroots nonprofits, to alternative schools and mainstay community institutions employing hundreds. Services include: fund development such as federal, state and foundation grant writing and award management; financial support including bookkeeping and fractional CFO services; grant and contract compliance; capital campaigns and capital project management; evaluation and impact measurement; donor support and moves management; marketing, design and communications including website building and maintenance, and social media management; strategic planning and landscape assessments; nonprofit operations, policy and procedure development, and board training and development.

Additional Initiatives & Fund Management

Kelley NPC also manages a variety of initiatives where the above two sectors regularly intersect, with a multiplier effect on the overall landscape. This includes:

• Oregon Disaster Funders Network
• Federal Readiness & Leverage Fund
• Community Rebuilding Fund
• Maui Recovery Funders Collaborative
• Oregon Resilience Stewards
• and more!

The clients Kelley NPC supports work with a vast range of people across an array of communities. Kelley NPC has developed trust-based relationships with diverse communities: from immigrants to rural ranchers; from Sovereign Tribes and Native Americans living rurally and urban; to Black youth, adults and elders; and from veterans to those with different mental and physical health abilities; and so many others. We value lived experience and we uphold actions such as inclusion as a non-negotiable part of the organization’s work. The missions and work of Kelley NPC’s clients include focuses on mental health, performing arts, economic and workforce development, youth mentoring, disaster response and recovery, environmental stewardship, community safety and so much more. Most Kelley NPC clients have been working with the organization for 5, 10 or 15 years.

We have an experienced team that reflects this diversity in many ways: race, ethnicity, geographic location, sexual orientation and gender identity, physical ability, faith, primary spoken language, and varied and vast lived experiences. Currently, about half of our team is located in rural areas and half in metro areas; we also have several bi- or multi-lingual team members. Kelley NPC also offers almost all of its services in Spanish.

Where proximity makes it possible, Kelley NPC hosts at least quarterly in-person coworking and social events. We also host all-team virtual events and meetings at least monthly. This is in addition to our daily, ongoing coordination and collaboration for client work and a once annual “All Team” in-person strategic planning and socializing multi-day gathering. At this time, Kelley NPC does not have the capacity to sponsor visas or hire employees or contractors working outside of the United States.

Position Summary

Our work team continues to grow! Kelley NPC seeks a full-time Bilingual Account Coordinator to join its growing company. We are a hard-working team with a fun but fast-paced and often heavy - but extremely rewarding - workload. The successful candidate will bring excellent and dynamic writing skills, fundraising experience, and an ability to manage multiple complex projects and deadlines concurrently. Additionally, this person will offer direct experience with broad nonprofit fund development activities and an eagerness to develop and deliver innovative strategies that further Kelley NPC’s work. This position will assist with the compliance, evaluation, and reporting of programs, projects, and initiatives funded by grants for a variety of our nonprofit clients. As such, a successful candidate will have familiarity with grant funding policies and procedures and an understanding of regulations at the local, state and federal levels.

At Kelley NPC, a Bilingual Account Coordinator plays a key support role on client accounts led by an Account Manager or Director. Coordinators typically assist with 2-5 client accounts behind the scenes. While you won’t always be the main point of contact for clients, you’ll be essential in keeping projects organized, deadlines met, and communications flowing.

This role reports directly to an Account Manager or Director and works closely with other team members. You’ll be expected to manage your time independently while being available and responsive during business hours (9am to 5pm).

We’re looking for a detail-oriented, proactive person with strong communication skills and a commitment to learning. This is an excellent opportunity to build hands-on experience in nonprofit consulting, fundraising, and grant strategy. For the right candidate, there is room to grow into an Account Manager role over time, depending on experience and performance.

We take care of our clients, we take care of our team, and together we set the standard for consultant work.

Essential Duties

Fundraising, Compliance, and Evaluation Support for Clients (60%)

• In partnership with Account Managers and Kelley NPC leadership, provide supervised client support to several nonprofits. This includes, but is not limited to: identifying funding opportunities; managing timelines for grants, contract and sponsorship requests; and developing and submitting all aspects of funding requests (research, writing, editing, submitting, managing award, and more).
• Develop materials such as corporate sponsorship packets, program one-pagers, social media guides or other items to strengthen our clients’ fund development efforts.
• Manage the evaluation of programs funded by grants, monitor for compliance, ensure regular and accurate reporting.
• Assist clients in understanding and interpreting grant parameters and actions necessary for initial eligibility and continued compliance.
• Attend meetings with clients and occasional client-based events as needed.
• As requested, represent clients at funding information sessions organized by government entities, corporate sponsors, and foundation funders.
• Research and vet new funding opportunities for a diverse portfolio of nonprofits.
• Conduct research to be used in a variety of supportive and persuasive ways.
• Review clients for eligibility for grants at local, state and federal levels.

Internal Administrative Duties (20%)

• Update client fund management logs (tracks grants, contracts, corporate giving and more).
• Edit an array of documents for errors in typing, spelling, syntax, and form.
• Organize and update Kelley NPC’s client and funder files.
• Schedule meetings; attend various information gathering webinars, trainings and more related to specific resources.
• Data entry and recordkeeping tasks (this will vary depending on the project and the client).
• Provide general administrative support for Account Directors and leadership as needed and assigned.
• Attend professional development opportunities and trainings as necessary.

Translation and Interpretation (20%)

• Provide bilingual (Spanish-English) translation and interpretation services as needed. This includes:
  • Translating written materials such as grant language, reports, outreach documents, or marketing content
  • Providing live interpretation support during client meetings, funder webinars, or stakeholder engagements
  • Supporting Kelley NPC’s broader language access efforts, including translation for programs like the Oregon Disaster Funders Network (ODFN)

Please note the above lists are not exhaustive.

Qualifications

Required Qualifications

• Fluent in both Spanish and English
• A passion for supporting a diversity of nonprofit missions.
• At least 5-10 years of fund development experience.
• Successful grant writing experience.
• Knowledge of nonprofit impact evaluation tools and concepts.
• Ability to organize and prioritize multiple complex projects.
• Superb written and verbal communication skills.
• Excellent people skills – warmth, empathy and a desire to genuinely help our under-resourced nonprofits.
• Ability to identify and use resources creatively and proactively.
• Ability to use time efficiently and purposefully.
• Excellent computer and technological skills - tech literate in a variety of platforms.
• Ability to work a flexible schedule that will include some evenings and weekends during the occasional heavy deadline time period.
• Ability to attend meetings in and around Oregon (statewide) and SW Washington as needed.

Preferred Qualifications

• Resident of a rural Oregon community.
• Experience with community-based and entrepreneur-based economic development.
• Experience working with culturally-specific organizations.
• Experience with project management and collaboration software.
• Familiarity with many of Oregon’s philanthropic organizations.
• Support with writing and managing federal grants.

The ideal candidate will have:

• A willingness to learn.
• A genuine kindness.
• A deep understanding of intersectionality and historical and current inequities.
• A humble understanding that our work is behind the scenes to elevate nonprofits and resource providers; the spotlight is on them, not us.
• An appreciation for nuance.
• The ability to remain accountable, honest, and transparent.
• A respect for the hard work of nonprofits.
• A dedication to maintaining Kelley NPC’s high standards.

Equal Opportunity Employer

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Kelley NPC recognizes that a team of diverse staff and contractors is an integral and welcome part of a successful and ethical business. We hire employees and work with contractors regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, contractors, peer agencies, resource providers and partners.

Thank you for your interest!

To apply:

Please complete the application at the link below. Please also submit:

• A resume or equivalent that details work, volunteer, and community work history (saved as a PDF).
• A cover letter (saved as a PDF).
• (optional) Work samples including writing samples, past grant applications, or anything else you would like to share.

Access the form through this link: https://podio.com/webforms/30352045/2554851

Applications will be reviewed on a rolling first come, first served basis. Qualified candidates are encouraged to apply without delay.

Only candidates who apply using the link above will be considered. No phone calls or emails please.