Administrative Assistant

WHO WE ARE

Third Plateau is a social impact and philanthropy consulting firm. We partner with nonprofits, philanthropists, families, and the public sector to achieve transformative, community-centered impact.

OUR PHILOSOPHY

We work with clients and communities as partners in achieving a future where people and the planet thrive – creating meaning and joy in the process. At Third Plateau, we lead with partnership, evidence, equity, and optimism for a fundamentally better world. Everything we do, internally and externally, is rooted in our four core values:

TEAM UP

We recognize that people are at the center of social change and approach our interactions with the belief that we will go further together than we can alone. We cultivate relationships and collaborations rooted in trust and shared purpose. Centering empathy, we develop deep and authentic connections with those around us. We ask for what we need and lead with generosity to provide for others.

STEP UP

We passionately rise to the challenge of co-creating a just world we have yet to see but know is possible. We courageously and boldly advocate for the health, vibrancy, and prosperity of all and advance equity for current and future generations. We embrace our work with purpose, intention, and creativity. We experiment, take calculated risks, and question the status quo in an effort to design solutions that can scale impact swiftly and broadly.

LEARN UP

We know that communities closest to the challenge are closest to the solutions, so we stay insatiably curious and lead with humility and an open mind. We actively listen, reflect, and explore with individuals from varied backgrounds, perspectives, and lived experiences to address gaps in our understanding. We push the boundaries of our thinking by asking powerful questions and integrating diverse ways of learning. We commit to continuous learning and adaptation, celebrating progress over perfection for ourselves and those around us.

LIVE UP

We believe all people are naturally creative, resourceful, and whole. We care for ourselves, each other, and our communities by finding meaning and joy in our work, practicing balance, and prioritizing wellness. We center authentic connection to help nurture a resilient, creative, and vibrant team, which is vital for fostering fulfillment in our work. We are here to improve our communities and live fully while we do it.

The Administrative Assistant will be a vital member of our democracy team, responsible for ensuring seamless workflow and smooth daily operations for two of our ongoing projects focused on the health of American democracy. Reporting to a Director on our democracy team, this role encompasses diverse responsibilities, including scheduling, communications coordination, and operations support. The ideal candidate is creative, adaptable, and capable of exercising good judgment while thriving in an entrepreneurial environment.

Essential Responsibilities

Scheduling and Administrative Support

• Schedule meetings and calls for Vice President and Senior Director, Democracy, provide scheduling and administrative support for two project teams, and proactively seek appropriate resources to support their work.
• Communicate effectively and professionally to both external partners and internal team members.
• Provide general project management support (e.g. meeting preparation, coordinating catering, researching venues, ordering supplies, etc.), particularly around events, meetings, and external communications.
• Take comprehensive notes and synthesize key takeaways and action items from internal and external meetings.
• Provide general project management support as needed.

Project Team Operations Support

• Contribute ideas for improvements to our internal systems (Airtable, Microsoft Office, Salesforce)
• Assist project teams with administrative tasks such as data entry and document management
• Assist with projects managed by project team leads
• Support project teams implementation with the firm’s knowledge management policies and procedures.

Event Coordination and Meeting Support

• Manage logistics around virtual event invitations/registration, including creating calendar invites, setting up Zoom lines, hosting calls, tracking attendees, and sending meeting reminders and follow up.
• Ensure project leads have the materials necessary for important stakeholder interactions.
• Edit recordings of virtual events and sharing with attendees.
• Source venues (e.g., restaurants and hotels) and vendors (e.g., audio/visual company, swag vendors, etc.) for in-person event needs.
• Plan in-person event details such as menus, room layouts, audio/visual, and hotel room reservations for attendees.
• Act as on-site coordinator and venue contact for events.
• Create event materials such as name tags, name tents, attendee lists, attendee bio books, etc.

Internal Engagement

• Tend to internal administrative items (e.g., emails/slack, timekeeping, expenses, HR).
• Participate in internal activities (i.e., full team meetings, peer learning communities, culture building activities, and regular check-ins with your supervisor).
• Engage in individual professional development/learning opportunities.

WHAT YOU’LL NEED

• 3+ years administrative experience.
• Genuine passion for providing outstanding hospitality and service.
• Comfortable working under pressure at times and accommodating last-minute changes and deadlines.
• You should have intense curiosity, an ability to ask the right questions, good listening skills, an eagerness to learn, an open mind, and resourcefulness.
• Exceptional task and time management and a high level of attention to detail.
• Forward-looking thinker who actively identifies areas for improvement in business operations and proposes solutions.
• Proficient in Microsoft Office suite of programs.

BENEFITS + PERKS

• Remote-First Approach
• Flexible & Generous Time Off
• 100% employer-paid options for medical, dental, and vision coverage for you, with employer contributions toward dependent coverage
• Employer-paid short- and long-term disability and life insurance
• Employer contribution of up to $825 to your Health Savings Account
• Flexible Spending Accounts (FSA, DCFSA and Commuter)
• Initial home office stipend of $550, with $250 provided annually thereafter
• $110/monthly cell phone and home internet stipend
• 13 weeks paid parental and medical leave
• Annual year-end bonus based on both company performance and individual performance
• Up to $500 annually to invest in your mental, emotional, and physical well-being
• Access to curated learning opportunities and team-based growth experiences to support the professional development of our team

$28.85 - $33.66 an hour

A compensation committee will meet to discuss potential starting salary within the band by weighing the candidate's expected contribution in terms of previous experience and expertise against current Third Plateau employees. We commit to sharing the reasoning used to determine starting salary with you. The expectation is not for new team members to be hired with a starting salary at the top of the band, but to have a salary that adequately compensates experience and expertise while countering pay inequality and upholding internal parity.

Application deadline: 5:00 pm PT, December 3, 2025

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you're new to this field, returning to work after a gap in employment, looking to transition, or taking the next step in your career, we would be glad to have you on our radar.

At Third Plateau, we believe in the power of diverse teams. In our recruiting efforts, we always seek to reach a broad and diverse pool of applicants to ensure our final candidates are not a homogeneous group in terms of demographics or experience. You can read more about our commitment to Equity & Belonging here. We welcome applicants of all backgrounds. Third Plateau is committed to providing equal employment opportunities to all employees and applicants for employment without regard to their race, color, age, religious creed, sexual orientation, or other personal characteristics.

Disclaimer: By submitting your application, you acknowledge that you will be added to our mailing list. You will receive updates, newsletters, and other communications from us. Should you wish to opt out at any time, you will have the opportunity to unsubscribe from our mailing list through the emails you receive.

BENEFITS + PERKS

• Remote-First Approach
• Flexible & Generous Time Off
• 100% employer-paid options for medical, dental, and vision coverage for you, with employer contributions toward dependent coverage
• Employer-paid short- and long-term disability and life insurance
• Employer contribution of up to $825 to your Health Savings Account
• Flexible Spending Accounts (FSA, DCFSA and Commuter)
• Initial home office stipend of $550, with $250 provided annually thereafter
• $110/monthly cell phone and home internet stipend
• 13 weeks paid parental and medical leave
• Annual year-end bonus based on both company performance and individual performance
• Up to $500 annually to invest in your mental, emotional, and physical well-being
• Access to curated learning opportunities and team-based growth experiences to support the professional development of our team