DATA & PROGRAM OPERATIONS MANAGER (Part-Time)

DATA & PROGRAM OPERATIONS MANAGER (Part-Time)

Status & Type: Hourly, Non-Exempt; Hybrid

Location: Los Angeles or Bay Area; Bay Area-preferred

Compensation: $36.00 - $42.00/ hour (15-20 hours/week)

Reports To: Founder & CEO

ABOUT LEAP

Legal Education Access Pipeline (LEAP) is a mission-driven organization dedicated to expanding access to legal education and the legal profession. Through our flagship nine-month fellowship program, LEAP provides aspiring law students with access to practicing attorneys, a rigorous admissions curriculum, and ongoing support as they become competitive law school applicants, successful law students, and future changemakers. To learn more about LEAP visit www.legalpipeline.org.

POSITION SUMMARY

LEAP is seeking a highly organized, people-centered Data & Program Operations Manager to join its small and mighty team on a part-time basis, with a target start date of July 1, 2026. This role is the systems and operational backbone of LEAP's fellowship programming - supporting data tracking, milestone management across the full fellow lifecycle from active fellowship participants through our alumni pathways, in addition to managing fellow communications, and onsite program logistics.

Reporting directly to the CEO, this person will play a critical role in ensuring LEAP's fellows and alumni receive timely, accurate, and thoughtful support throughout their law school journeys. The ideal candidate brings strong administrative, organizational and project management skills, a genuine commitment to access and equity in the legal profession, and comfort working independently in a fast-paced, mission-driven environment.

Key Responsibilities

Database Management (40%)

• Maintain and update LEAP's fellow database using AirTable, which tracks current fellows, law students, and alumni with accurate, up-to-date records
• Collect and organize key fellow data including LSAT scores, law school lists, application status, and admissions benchmarks from program participants
• Track fellow participation in and outcomes from sponsored programs and signature fellowships

Fellow Communications (40%)

• Serve as a primary point of contact for fellow outreach and follow-up, ensuring responsive and supportive engagement with program participants at all stages
• Draft and send fellow-facing communications including reminders, data collection requests, deadline alerts, program updates and requests for program testimonials
• Track scholarship application deadlines and ensure fellows are informed and prepared well in advance
• Administer and manage post-event surveys including Pre-L Boot Camp surveys and end-of-semester check-ins for 1L, 2L, and 3L law student cohorts
• Track summer employment plans and job placements across all law student cohorts

Program Operations (20%)

• Manage on-site logistics for in-person program events (up to 5-7 times annually for Bay Area)
• Coordinate with program colleagues to ensure program logistics are ready to go for each in-person and virtual event
• Monitor and log fellow attendance across Zoom sessions and in-person program events
• Provide logistical support for virtual events including annual celebration events
• Coordinate logistics for bar swearing-in events and related milestone recognition
• Support scheduling and execution of virtual programming and Zoom-based events throughout the year
• Support the administration of LEAP's public interest summer grants program and bar stipend application process
• Manage structured check-in processes for 1L, 2L, and 3L law students at key points throughout the academic year

QUALIFICATIONS

• 4+ years of experience in program coordination, administrative support, or operations
• Demonstrated commitment to social impact and LEAP's mission and values around equity and access in the legal profession
• Bachelors Degree
• Exceptional organizational skills and attention to detail
• Proficiency with data tracking tools, spreadsheets and CRM platforms (Airtable, Excel, Google Workspace)
• Proactive, effective communication skills, both written and interpersonal
• Project management skills including the ability to meet deadlines and effectively handle a variety of tasks and competing priorities with minimal supervision

Nice to Haves

• Experience working in education, legal services, or nonprofit settings
• Familiarity with the law school admissions process or legal pipeline programs
• Experience working directly with students or program participants
• Experience with onsite and virtual event coordination (Zoom, etc.)

This is a part-time, non-exempt position, and we are seeking candidates who are within commuting

distance of Los Angeles or the Bay Area (with a slight preference for Bay Area based folks) to be able to regularly participate in in-person programming 5-7 times annually. Outside of programming, LEAP has a remote workplace. Occasional additional travel outside of the home-based area may be required for program support.

COMPENSATION & WORKSETTING

The position is a part-time (up to 20 hours/week), non-exempt position. The starting hourly range for the Data and Program Operations Manager role is $36.00 - $42.00/ hour and will be dependent on relevant experience and internal equity considerations.

LEAP has adopted a remote work model and requires some occasional in-person travel for onsite programming 5-7 times a year.

APPLICATION INSTRUCTIONS

Please submit a cover letter and resume, combined into one document. In the file name and email subject header, please write the name of the position you are applying for and your last name: e.g. “Data and Program Operations Manager_Ramirez.”

We invite you to utilize your cover letter as an opportunity to:

• Tell a story that illuminates your interest in LEAP’s mission
• Share how your background and experience align to the key responsibilities of this position

Please email your application materials to vanessa@meetcolibri.com by the Priority Application Deadline of Friday, May 8, 2026.

Additional questions about the role or applicants requiring an accommodation to complete the application and/or interview process should contact Recruitment Consultant, Vanessa Ramirez at vanessa@meetcolibri.com for assistance.

HIRING STATEMENT

LEAP is an equal opportunity employer committed to building a diverse and inclusive team that reflects the communities it serves. We encourage all interested individuals to apply — especially those who identify as Black, Indigenous and people of color; women; people from low-income backgrounds; people with disabilities; people who are lesbian, gay, bisexual or transgender or anyone belonging to any other federal or state protected category. ​