Administrative Coordinator

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space.

This position will directly support the organization’s university accreditation programming division, which is a very mission-critical area.

Location: downtown Washington, DC

Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week.

Salary: $61,000-$67,000; based on experience.

Qualifications:

• Completed Bachelor’s degree or higher
• At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership
• Previous professional experience with an association or in higher education would be a very large plus.

Job Duties:

• Provides administrative support to the division’s Staff Leadership Team, Board of Commissioners, and committees.
• Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed.
• Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators).
• Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team.
• Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team.
• Makes recommendations to the Staff Leadership Team about needed changes or areas where the division’s performance could be improved, and participates in the implementation of such changes, as appropriate.
• Prepares and disseminates correspondence related to accreditation and program monitoring processes.
• Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications.
• Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.