Executive Assistant (Health Nonprofit)

Temp-to-Hire Executive Assistant to the Chief Operating Officer and General Counsel (Health Nonprofit)

Location: Rockville, MD

Hours: 40 hours/week Monday-Friday. Follows a hybrid schedule and must be able to commute to the office 1-2 days a week, as needed (Rockville, MD)

Salary: $32-33 hour

Type of position: Temporary to Hire

The Choice is managing an exciting temporary-to-hire opportunity for our client, a top public health nonprofit.

This role will provide scheduling and administrative support to the COO, General Counsel and also some HR needs of the organization. The organization would like to start this role on a temporary basis, and will convert to an internal permanent hire, if it is a good fit.

Qualifications

• Associate’s degree in Operations, Business, or a related field required. Bachelor’s degree preferred.
• 5-7 years of experience in Administration or c-suite administrative support in a non-profit organization.
• Advanced proficiency in Outlook for internal/external meeting scheduling.
• Experience with budget tracking. Familiarity with Emburse and Chrome River is desired.
• Intermediate to advanced skills in the remaining Microsoft Office suite (Word, Excel & PowerPoint).
• Proven multitasking skills, problem solving skills, and planning skills.

Key Responsibilities

Administration (50%)

• Assist in monitoring the administrative helpdesk ticket system and ensure the admin team responds within stated timelines for completion, with a high level of customer service.
• Assist in facilitating and completing all mail, calls, and other communications
• Supports the onboarding process by providing all new hires with suite access, workspace maintenance and employee welcome kit.
• Serve as back up to the Administration team.

Office of the Chief Operating Officer (25%)

• Manages meeting & appointment scheduling and coordinates a variety of complex executive meetings.
• Prepares COO expense reports and reconciles COO corporate credit card statements using online systems.
• Prepares Power Point presentations, reports and other administrative support functions for COO as needed

Office of the General Counsel (25%)

• Ensures orderly and timely coordination of internal &/or external meetings and events including scheduling relevant employees, room reservation, and communication of agenda to participants.
• Prepares General Counsel expense reports and reconciles General Counsel corporate credit card statements using online systems.
• Manages General Counsel time sheet.
• Other tasks as necessary