Finance and HR Coordinator

Position Location: US based, Remote. Open to candidates who reside in close proximity to a major airport in the following states: DC, MD, MA, MI, CA, NY, NC, DE

The Global Platform Team at Imaginable Futures is seeking a Finance and HR Coordinator. This position will report to the Global Head of Finance and be responsible for managing or supporting a range of processes across accounting, finance, HR and investment/grant activity. As an important member of the Finance team, the Finance and HR Coordinator will play essential roles in advancing the impact and culture of Imaginable Futures by ensuring smooth operations, supporting grant and investment activities.

About Imaginable Futures:

Driven by a vision where learning sparks opportunity and every learner can thrive and shape their own futures, Imaginable Futures supports organizations that build and strengthen equity in education.

We believe lasting change is driven by collaboration. That’s why we partner with communities, organizations, and peer funders across Brazil, Kenya and the United States to disrupt patterns of inequity and catalyze meaningful change for all learners.

As a venture of The Omidyar Group, we have invested over $330 million in more than 265 partners who are the visionaries, connectors and advocates transforming imagined futures into shared realities.

Learn more at imaginablefutures.com

Our Commitment to Justice, Equity, Diversity and Inclusion:

Justice, equity, diversity and inclusion principles inform what we do and what we aspire to achieve. Our website provides more information on how we define and implement each of these principles.

Here's More About What You'll Do:

Accounting and Finance (Approx. 70%)

• Assist in the review of monthly/quarterly financial statements and supporting details prepared by our external accounting partner, which includes updating portfolio investment and grant schedules, and budget to actual reports.
• Work closely with our external accounting partners in recording transactions on Intacct and Salesforce.
• Manage vendor invoice payment process, including reviewing vendor invoices or other supporting documentation for proper approval, coding, and accuracy.
• Lead the review and processing of employee expense reports.
• Assist with determining cash needs of the entities and capital calls.
• Perform wire transfer confirmations and related administrative checks to support accurate and timely grant disbursements.
• Perform and assist special projects and other duties as assigned (Dashboards, systems integration, reporting etc.).

People and Culture (HR) Support (Approx. 20%)

• Perform data entry tasks related to employee records and HR metrics.
• Manage onboarding and offboarding activities.
• Assist in benefits administration, including processing new hires, terminations and employee changes.
• Manage aspects of compliance such as updating labor law posters.
• Manage periodic PTO audits and Brazil PTO calendar, manage the annual holiday calendar across all geographies.
• Perform special projects and other duties as assigned.

Other Operations (Approx. 10%)

• Support due diligence in the grant-making process by conducting screenings, financial checks, and required compliance reviews.
• Execute contract administration for grant by sending contracts to grantees, providing guidance, and tracking execution status.
• Perform special projects and other duties as assigned.

What You'll Bring To The Team:

Please note that this is a guide, not a checklist. Research indicates that many people - especially women, people of color, and LGBTQ+ people – will often fail to apply for jobs because they feel that they do not meet 100% of the qualifications listed on the job description. As an organization dedicated to JEDI in the workplace, we encourage all candidates, and especially candidates from historically underrepresented backgrounds, to apply for any of our open positions.

• A mission driven orientation, a desire to make the world a better place
• A strong commitment to ‘JEDI’ - Justice, Equity, Diversity, Inclusion
• Strong knowledge of US GAAP, plus two years of relevant industry experience in nonprofit
• Prior Finance and/or HR administration experience strongly preferred
• The ability to professionally manage sensitive and confidential information
• Strong curiosity and desire to learn
• Strong analytical skills and financial acumen
• Impeccable attention to detail
• A strong customer service orientation
• Software skills including: A mastery of Microsoft Excel, Sage Intacct and Salesforce experience highly preferred, expense management & Accounts Payable experience (ie Ramp), is a plus
• Reliable high-speed internet access.
• Comfort with occasional travel for internal team meetings, training and other corporate events.

Core Competencies For This Role:

• Strategic Delivery Develops and advances strategy to achieve IF’s vision and outsized impact, using systems-thinking, learning and adaptation, and a disciplined focus on meaningful results.
• Human Centered Partnering Builds deep, trusting, mutually accountable and impactful relationships through authentic personal connection and equity-centered cultural awareness.
• Connected Collaboration Works internally to connect people, knowledge, and efforts – advancing One IF through practices that make collaboration easier and more impactful.
• Learning and Growing Continuously deepens capability and self-awareness – embracing feedback, reflection, and learning to strengthen contributions and impact.
• Purposeful Communication Uses communication as a tool for connection, insight, and influence – shaping decisions, elevating partners, and ensuring IF’s voice is clear and trusted.
• Operational Stewardship Ensures IF’s resources, systems, policies, processes, and practices are used wisely to support operations that are well-coordinated, efficient, equitable, and responsive to evolving needs.
• Catalytic Grantmaking ​​Acts boldly to mobilize social, network, and financial capital in ways that maximize impact, accelerate systems-level change, support partnerships, and attract co-funding aligned with community needs and IF’s values, equity commitment, and strategic priorities.

What You Can Expect From Us:

Some of the values that guide our recruiting process: We are committed to ensuring a recruitment process that centers in candidate care.

• Positive Candidate Experience: We aim to create a positive and memorable candidate experience, regardless of the outcome. Even if a candidate is not selected, we want them to leave the process with a positive impression of IF and our values.
• Inclusive and Equitable Experience: We are committed to providing an inclusive and equitable recruitment process, ensuring that all candidates are treated fairly and have equal opportunities to demonstrate their skills and potential.
• Transparency: The recruitment process will be transparent, and all candidates will be provided with clear information about the role, compensation, selection criteria and process. Transparency fosters trust and ensures candidates feel informed throughout their journey.

Competitive Compensation And Benefits: The estimated annual salary range for this role is $66,200 - $82,700. However, the precise placement in the career band will depend on location, experience and competencies demonstrated. The full range is posted for compliance and to share salary potential over time. New hires typically start at the beginning of the salary range.

In addition to the salary, employees of Imaginable Futures also enjoy a strong total rewards package that includes:

• Comprehensive medical, dental, and vision benefits
• Life and Disability Insurance
• Paid Parental leave
• Paid time off
• Dedicated professional development funds
• A competitive contribution towards your retirement plan
• A monthly health and wellness stipend
• A monthly cell phone allowance
• Home office initial setup stipend

How To Apply:

Submit a resume and a one-page cover letter. The cover letter should address why you’re excited about this role.

If we can make the application process easier through accommodation in the recruitment process, please let us know by sending us an email at recruiting@imaginablefutures.com. Note that this inbox is only for accommodations requests.

Equal Employment Opportunity

Imaginable Futures is an Equal Opportunity Employer that values diversity and understands that embracing our differences makes us a stronger, better firm. We recognize the importance of having a workforce that reflects the various communities in which we work, and we are committed to creating an inclusive environment where diverse employees want to work and can flourish professionally. In line with our culture, all qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, gender identity or expression, veteran status, marital status, or any other characteristic protected by federal, state, or local laws.

• Comprehensive medical, dental, and vision benefits
• Life and Disability Insurance
• Paid Parental leave
• Paid time off
• Dedicated professional development funds
• A competitive contribution towards your retirement plan
• A monthly health and wellness stipend
• A monthly cell phone allowance
• Home office initial setup stipend

English - Full proficient

Portuguese proficiency is a plus