Porgram Logistics & Administrative Coordinator

California Domestic Workers Coalition

Program Logistics & Administrative Coordinator

About the Organization

The California Domestic Workers Coalition (CDWC), a fiscally-sponsored project of the Center for Empowered Politics Education Fund, is a coalition of grassroots domestic worker organizations and their supporters from the labor, faith, domestic employer, women and other grassroots communities, who are working to advance the rights of domestic workers. In California, there are approximately 300,000 domestic workers. We have come together as a statewide network to build the leadership and political power of domestic workers and to ensure that statewide laws and agencies protect domestic workers. Finally, we work to inspire all Californians to uphold the dignity of domestic workers inside and outside of our homes.

Position Overview

The Program Logistics & Administrative Coordinator reports to the Operations Manager and works in close partnership with program, campaign, and operations staff to coordinate the administrative and logistical infrastructure that powers CDWC’s Domestic Worker & Employer Outreach and Education Program (DWEOP).

This role ensures that DWEOP activities are executed with operational excellence — including training coordination, event logistics, materials preparation, tracking systems, participant management, and compliance documentation. The Coordinator plays a critical role in translating DWEOP strategy into well-run, values-aligned implementation systems that support domestic worker leaders, employers, coalition partners, and community stakeholders across California. The ideal candidate is detail-oriented, mission-aligned, and skilled at building clear systems that support grassroots organizing and movement-based program work.

Responsibilities:

The following responsibilities are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties may change at any time with or without notice

DWEOP Logistics

Coordinate logistics for Domestic Worker & Employer Education and Outreach Program (DWEOP) including multi-day trainings, workshops, outreach events, community forums, and leadership development sessions. Manage end-to-end training coordination, including:

• Scheduling and calendar management
• Venue and virtual platform coordination
• Registration tracking and attendance confirmation
• Participant communications and reminders
• Access needs and ADA coordination
• Interpretation and translation logistics
• Materials preparation and distribution
• Stipend and reimbursement coordination
• Food, travel, lodging, and accommodations
• Safety and security planning
• Develop and maintain event tracking systems to monitor participation, engagement metrics, and program deliverables.
• Support post-training follow-up processes, evaluation tracking, and reporting documentation.
• Coordinate logistics for statewide and regional convenings connected to DWEOP initiatives.
• Monitoring and maintaining resource inventory.
• Coordinate with affiliate organizations, coalition partners, and staff project teams to ensure smooth and inclusive event implementation.
• Work with businesses, vendors, consultants, and service providers (venues, interpreters, translators, printing vendors, childcare providers, caterers, equipment rentals, technology platforms, etc.)
• Coordinate support from staff and volunteers for logistics execution.
• Track logistics-related expenditures and ensure alignment with activity and campaign budgets.
• Coordinate statewide production and dissemination of multilingual educational and campaign materials (print and digital).
• Travel regularly throughout California, including:
  • Southern California-Los Angeles (approximately monthly)
  • Sacramento (up to 10 times during campaign season)
  • Bay Area events (approximately 4 times per year)
  • Events may require evenings and/or weekend work.

Operations & Administrative Systems

• Manage coalition office spaces (Los Angeles), external storage units, and shared equipment to ensure secure, organized, and well-maintained environments.
• Update and implement internal administrative and operational guidelines, including procedures for office use, storage access, equipment borrowing, and logistics requests.
• Maintain centralized databases for DWEOP participants, employer engagement, partner organizations, and campaign contacts.
• Maintain DWEOP calendars, implementation timelines, and project management systems.
• Support documentation of DWEOP workflows, toolkits, templates, and internal guides to strengthen institutional knowledge and continuity.
• Coordinate vendor communications and process invoices, reimbursement requests, W-9s, and supporting documentation for timely payment processing (with Logistics & Administrative Coordinator support as needed).
• Track and support distribution of coalition materials, care packages, campaign art, Know Your Rights materials, and other supplies.
• Participate in digital security compliance requirements and systems implementation.
• Support internal cross-team communication to ensure clarity of roles, timelines, deliverables, and accountability across program, operations, and coalition teams.

Program Support, Interpretation & Engagement

• Coordinate Language Access support for DWEOP meetings and activities, including:
  • Language interpretation partner coordination (consecutive and/or simultaneous English–Spanish)
  • Document translation
  • Note-taking and timekeeping
  • Technology support
  • Support post-training follow-up processes, evaluation tracking, and reporting documentation.
  • Take on day-of-event roles as needed, including responsibilities outside primary focus areas.
  • Build and maintain strong working relationships with coalition members, domestic workers, employers, and partner organizations.

Systems Coordination

• Maintain DWEOP calendars, implementation timelines, and project management systems.
• Support documentation of DWEOP processes, toolkits, and internal guides to strengthen institutional knowledge.
• Coordinate vendor relationships related to DWEOP implementation (venues, interpreters, translators, printing, catering, technology platforms).
• Support internal communications across programs, operations, and coalition teams to ensure clarity of roles, deliverables, and deadlines.

Administrative Support

• Track DWEOP-related expenses including stipends, outreach materials, travel, venue costs, and vendor payments.
• Prepare and process invoices, reimbursements, and documentation in coordination with fiscal sponsor partners.
• Support grant deliverable tracking for DWEOP initiatives, including maintaining reporting timelines and compliance documentation.
• Assist with regranting logistics and documentation processes when applicable to DWEOP initiatives.
• Maintain organized digital and physical records for audit and compliance purposes.

Coalition & Stakeholder Coordination

• Prepare meeting materials, take notes when needed, and track follow-up action items.
• Support travel coordination and scheduling for program staff and domestic worker leaders participating in outreach or campaign activities.
• Assist in maintaining strong communication systems with grassroots partners and employer networks.
• Provide staffing support for Coalition meetings, mobilizations and other statewide activities, including and not limited to: providing language interpretation for smaller groups, translating documents, tech support, note-taking, and timekeeping
• Facilitate some agenda items, relationship-building activities and break out groups
• Take on day-of activity roles that may or may not reflect primary areas of work
• Build relationships with Coalition members
• Participate in all meetings including bi-weekly all staff meetings and bi-weekly Steering Committee prep calls and meetings. Participation may include creating agendas, facilitating, tech support, note-taking, and timekeeping

Required Qualifications

• 3-5 years experience and skills in organizational operations and logistics work—including office operations, communications systems, logistics, and event planning.
• Bilingual proficiency in English and Spanish (written and verbal)
• Strong organizational and project management skills with demonstrated ability to manage multiple moving pieces simultaneously.
• Experience coordinating events, training, or program logistics in a nonprofit, grassroots, or community-based setting.
• Ability to build and maintain tracking systems (spreadsheets, databases, project management tools).
• Proficient in the use of Google workspace and Microsoft programs such as Word, Excel, and Powerpoint.
• Strong written and verbal communication skills.
• Ability to manage confidential participant and organizational information with integrity.
• Demonstrated commitment to racial, gender, economic, and immigrant justice.
• Grounded in or connected to the experiences of low-wage workers, immigrant communities, and women of color leadership.
• Ability to work collaboratively across teams and in coalition spaces.

Preferred Qualifications

• Proficiency in additional languages spoken by the communities we serve — such as Tagalog, Mandarin, or Cantonese — is also highly valued.
• 3-5 years of experience in nonprofit program coordination, campaign or program logistics, or administrative support.
• Experience aligning operations and logistics (including vendor selection) with organizational values, including language and disability justice.
• Experience supporting outreach, education, or workforce rights programs.
• Experience coordinating multilingual trainings and community-based events.
• Familiarity working within coalition, labor, or grassroots movement organizations preferred.
• Experience working within fiscal sponsorship structures preferred.
• Proficiency in project management platforms and database tracking systems.
• Experience supporting grant reporting or compliance documentation.

Employment Terms

• This is a full time position. This position is 40 hours per week. This position has an estimated salary range of $32.70 - $37.50 per hour (estimated at $68,000-78,000 annually) depending on experience. This position is non-exempt. Non-exempt employees are generally eligible for overtime pay for all hours worked beyond 8 in a single workday and/or 40 hours in a single workweek. This is also a union position, with terms and conditions set forth in a Collective Bargaining Agreement, which is in the process of being negotiated. We offer a competitive health benefits package that includes: medical, dental, vision, and a generous paid time off schedule.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. We are an equal opportunity employer and are committed to building a team that reflects the communities we serve. We welcome applicants of all backgrounds, experiences, and identities, including those who have been historically underrepresented in nonprofit leadership and advocacy spaces. We value lived experience alongside professional experience and recognize that skills and qualifications are developed in many settings—both formal and informal.

All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, citizenship status, religion or creed, sex, gender identity or expression, sexual orientation, pregnancy or reproductive health decisions, marital status, age, disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by federal, state, or local law.

Work Environment / Physical Demands

This is a hybrid-remote position based in Southern California, with a primary presence in Los Angeles County and regular in-person engagement throughout the region. The role includes periodic travel to CDWC office locations in Oakland and San Francisco, as well as occasional statewide travel as needed. While candidates do not need to reside in Los Angeles County, those based in Southern California are strongly encouraged to apply. The Coalition maintains a statewide footprint, and this role supports cross-regional coordination and partnership. Able to work on a computer, including sitting at a desk for extended periods of time, with or without reasonable accommodation; manual dexterity to operate a keyboard; able to read a computer screen and printed materials with or without vision aids; able to speak clearly and audibly on the phone and in person and be understood by others; able to hear and understand speech, including on the phone; able to understand and follow oral and written instructions. Must be able to stretch, bend, kneel, twist, squat, reach above or below the shoulder, push, grasp, and lift up to 48 pounds. Able to walk, drive, write, stand, and sit.

How to Apply

• Submit a resume and short answers to the following application questions through this job portal, Applications will be reviewed as received - https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c858a322-00a0-4526-9713-59699ec1e4bf&ccId=9200864681528_2&jobId=580066&source=CC2&lang=en_US
• Why are you interested in this role at California Domestic Workers Coalition? How does our mission align with your personal and professional values?
• Are you able to communicate fluently in both English and Spanish?
• Tell us about your experience supporting hiring, workforce planning, or staffing operations. How have you used data, systems, or forecasting to inform staffing decisions?
• Tell us about your experience building or supporting performance management, accountability, or internal governance systems. What was your role, and what impact did it have?

CDWC contracts with Resilient Strategies LLC for backend and operational support including hiring and employment. Resilient Strategies is an equal opportunity, affirmative action employer. Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender-based violence are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

California Domestic Workers Coalition

Gerente de Operaciones

About the Organization

La Coalición de Trabajadoras del Hogar de California (CDWC), un proyecto patrocinado fiscalmente por Center for Empowered Politics Education Fund, es una coalición de organizaciones comunitarias de trabajadoras del hogar y sus aliados de los sectores laboral, de fe, empleadores domésticos, mujeres y otras comunidades de base que trabajan para avanzar los derechos de las trabajadoras del hogar. En California, hay aproximadamente 300,000 trabajadoras del hogar. Nos hemos unido como una red estatal para fortalecer el liderazgo y el poder político de las trabajadoras del hogar y para asegurar que las leyes y agencias estatales protejan a las trabajadoras del hogar. Finalmente, trabajamos para inspirar a todas las personas en California a defender la dignidad de las trabajadoras del hogar dentro y fuera de nuestros hogares.

Mirada al trabajo

El/la Gerente de Operaciones reporta al/la Subdirector/a de Desarrollo Organizacional y es responsable de fortalecer las operaciones internas, los sistemas de contratación y de incorporación de personal, y la infraestructura organizacional que apoya al personal, los programas y las prioridades de la coalición de CDWC. Este rol sirve como un socio clave en operaciones y talento para el liderazgo al coordinar procesos de contratación, apoyar los sistemas del ciclo de vida del personal, gestionar flujos de trabajo operativos, supervisar y dirigir la logística para asegurar que todos los eventos y actividades de la coalición se desarrollen de manera fluida, eficiente y en alineación con los valores de CDWC, y garantizar estructuras administrativas y de cumplimiento sólidas.

Aquí puede ver más información en español: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c858a322-00a0-4526-9713-59699ec1e4bf&ccId=9200864681528_2&jobId=580066&source=CC2&lang=en_US

Bilingual proficiency in English and Spanish (written and verbal)