Staff Accountant

Staff Accountant

About Scale to Win

Scale to Win is a fully-remote, progressive, political tech company founded in 2020 by organizing leaders from the Biden/Harris, Bernie 2020, Warren 2020, Bernie 2016, and Hillary for America Presidential campaigns. Our product offerings include Scale to Win Text, our “all-in-one” shortcode and longcode texting tool, and the Scale to Win Dialer, a predictive calling tool. Scale to Win also offers turnkey “We Text” services, where our team builds text campaigns, sends messages, collects data, and ensures compliance on behalf of clients.

We work with more than 3,000 Democratic and progressive campaigns and organizations, driving change. Current and past clients include the Biden-Harris campaign, the Democratic National Committee, the Working Families Party, the AFL-CIO, UFCW, MoveOn, and For Our Future.

Scale to Win is hiring a Staff Accountant to help build our internal accounting function from scratch as we transition from external bookkeeping to a GAAP-compliant, in-house operation.

About the Role

As our first in-house Staff Accountant, you will be the foundational partner to our newly hired Controller. We are moving from a part-time external bookkeeping model to a disciplined, GAAP-compliant internal function. This is a "builder" role: you will own the core transactional cycles, automate manual workflows, and establish the systems that will support our growth as a leading SaaS communication platform.

Core Responsibilities

General Ledger & Month-End Close (40%)

• Own the monthly balance sheet reconciliations for cash, prepaids, accruals, and fixed assets.
• Maintain the month-end close checklist to ensure timely and accurate reporting.
• Ensure all entries are clean, well-documented, and contain zero "mystery" entries.
• Post standard and recurring journal entries to ensure GAAP compliance.

Expense Management & Accounts Payable (25%)

• Administer our modern expense stack (e.g., Ramp/Bill.com) to automate manual workflows.
• Manage vendor records, W-9 documentation, and weekly payment runs.
• Review employee expense reports for policy compliance and proper coding.
• Monitor AP aging to ensure all obligations are met on time.
• AR, Revenue & Payroll Support (20%)
• Partner with the Billing team to ensure invoicing accuracy and reconcile the AR subledger to the GL.
• Maintain vital deferred revenue schedules and billing support documentation.
• Assist with semi-monthly payroll processing and track PTO, bonuses, and commission schedules.
• Prepare payroll journal entries and perform related account reconciliations.

Process Documentation & Compliance (15%)

• Document and formalize internal controls and accounting workflows from the ground up.
• Assist with multi-state tax registrations and sales tax compliance filings.
• Maintain corporate and vendor compliance files to support annual audit and tax preparation.
• Identify opportunities to implement system integrations that create leverage for the Finance team

Other Duties as Needed

Other Duties as Needed: This role description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Other duties may be assigned as needed to support the success of the team and organization.

Skills and Qualifications

• 2–4 years of accounting experience. Strong preference for experience in SaaS
• Advanced Excel/Google Sheets skills and experience with modern AP/Expense automation tools
• High attention to detail, a strong ownership mentality, a “self-starter” attitude, and a "no task too small" approach to building a department from scratch
• Bachelor’s degree in Accounting (CPA track is a plus) preferred

Salary and Benefits

• $82,500 yearly salary (base). As part of our commitment to equity, salaries are non-negotiable.
• This role may be eligible for a discretionary bonus as determined by the company in its sole discretion.
• 401k matching up to 6% after a provisional period.
• Ten paid company holidays, two floating holidays, and a week and a half-long holiday break at the end of the year.
• Generous paid vacation (up to 24 days a year with time accrued monthly); paid sick leave; paid short-term medical, caregiver, bereavement, and other personal leave.
• 16 weeks of paid parental leave and an additional 4 weeks of part-time, fully-paid flex time. This is available to all new parents of any gender, including adoptive parents.
• Fully-paid premium, $0 deductible, top-notch medical insurance, as well as dental and vision insurance, for you and your dependents.
• Remote working with flexible working conditions, a stipend to support your home office setup, and access to a company computer.
• Every employee is invited to donate 25,000 free texts to a non-profit of their choice each year.
• To support continued professional growth and development, Scale to Win offers each employee an annual $2,000.00 stipend towards achieving your professional development goals.

Travel Expectations

This role may require occasional travel to support client meetings, campaign events, trainings, or company gatherings. Travel expectations will vary based on client needs and campaign cycles, particularly during peak election seasons.

How to Apply

To apply for this position, please visit https://scaletowin.com/careers and fill out the application.

Interview Process + Timeline

• Submit resume and application
• Initial interview / phone screen
• Hiring manager interview
• Panel interview
• Assessment
• Final Interview with COO or CEOs
• Reference Checks

The position will be open until filled, and applications will be reviewed on a rolling basis.

Applicants must be currently authorized to work in the United States on a full-time basis. At this time, we’re unable to sponsor or take over sponsorship of employment visas.

Interview Accommodations

Scale to Win is committed to providing all candidates a respectful and inclusive interview process. If you require any accommodations to fully participate in the interview process—such as alternative formats, extended time, assistive technology, or other support—please let us know. You can request accommodations by emailing jobs@scaletowin.com.

Scale to Win is an equal opportunity employer. In keeping with our beliefs and goals, no applicant will face discrimination or harassment based on race, color, ancestry, national origin, religion, age, gender, marital domestic partner status, sexual orientation, gender identity, disability status, or veteran status. Above and beyond discrimination/harassment based on “protected categories,” Scale to Win also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold. Whether blatant or hidden, barriers to success have no place at Scale to Win.