Executive Coordinator

JAFCO FamilyMatters is hiring a full-time Executive Coordinator based on-site in King of Prussia, PA. Reporting to the Executive Director, you'll help the leadership team stay organized by coordinating calendars, meetings, communications, and special projects. Your work will support JAFCO's mission of serving children and strengthening families.

What you'll do

• Coordinate leadership calendars, appointments, meetings, virtual conferences, and travel arrangements.
• Prepare and proofread correspondence, reports, presentations, and spreadsheets. Maintain accurate records and safeguard confidential information.
• Coordinate leadership and Board of Trustees meetings, including invitations, agendas, board packets, minutes, and follow-up action items.
• Track project schedules and deadlines, follow up on assignments, and flag scheduling conflicts or missing information.
• Route inquiries and coordinate with staff, board members, and community partners. Support daily office operations, donor visits, and special events.

What you'll need

• High school diploma or equivalent.
• One to two years of relevant experience in administration, executive support, or office coordination, including scheduling meetings, preparing documents, and managing competing priorities.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and virtual meeting platforms.
• Clear written and verbal communication, strong attention to detail, and the ability to handle confidential information and meet deadlines with minimal supervision.
• Ability to complete and maintain required background screenings and employment clearances.

Preferred qualifications

• Associate or bachelor's degree in business administration, communications, or a related field.
• Experience in a nonprofit, social services, or an organization serving children and families.
• Experience providing administrative support to boards, leadership teams, or community events.

Schedule and work enviroment

The position follows standard business hours, with occasional evening meetings and events. The role may involve moving meeting materials or lifting office supplies weighing up to 20 pounds.

JAFCO is an equal opportunity employer.