Administrative Coordinator

Position Title: Administrative, HR & Fiscal Coordinator

Working Title: Administrative Coordinator

Classification: Full-time, hourly, non-exempt, benefits eligible

Location: Onsite, Millerton, NY

Hours: 35 hours per week, Monday through Friday, 9am-5pm with expected breaks

About NECC:

At the North East Community Center we work to advance the well-being of all people in our rural region by responding to their diverse needs through services, programs, and partnerships. Headquartered in Millerton, NY, NECC serves Dutchess County by making opportunities and support available to all our residents through programs and partnerships. We see our work bring neighbors together and build connections that lead to positive change in the towns and villages we serve. Focus areas include Youth, Seniors, Food Access, Case Management, Transportation, and the Farmer’s Market, among other critical services for our area residents.

Primary Role: The Administrative Coordinator provides comprehensive administrative, human resources, and routine fiscal support to the organization of 14 full-time and 7 part-time staff. This position ensures that front-office operations run smoothly, HR processes are coordinated accurately and confidentially, fiscal transactions are processed in accordance with established procedures, and administrative needs are addressed in a timely and professional manner.

The position requires a high degree of confidentiality, accuracy, organization, professionalism, and sound judgment. The Coordinator is expected to independently organize and follow through on established processes, monitor deadlines, coordinate with staff, and refer complex or sensitive matters to the appropriate supervisor.

Responsibilities:

Human Resources:

• • Coordinate recruitment, hiring, and onboarding
  • Assist with benefits enrollment, payroll, and performance-review processes
  • Maintain confidential personnel files and track training, certifications, and leave
  • Assist with HR audits, reporting, and compliance documentation
  • Answer routine HR questions; escalate sensitive matters to the Administrative or Executive Director

Fiscal Operations:

Under the direction of the Finance Director and in accordance with established financial procedures:

• Process invoices, bills, and employee reimbursements
• Record donations, prepare deposits, and issue authorized checks
• Enter payroll into the accounting system
• File financial records and refer discrepancies or exceptions to the Finance Director

General Admin Operations:

• Open and close the office; greet visitors and answer calls and inquiries
• Handle mail and routine correspondence
• Keep office stocked and report facility and maintenance needs
• Coordinate meeting rooms, events, and Board and committee logistics as needed
• Maintain contact lists, calendars, and archives
• Support the admin team as needed

Required Skills and Behaviors:

• Positive, patient, and professional with a diverse community
• Reliable, punctual, flexible, and a quick problem solver
• Excellent written and verbal communication
• Organized and detail-oriented
• Self-starter who takes initiative and follows direction
• Embraces NECC’s mission, values, and policies

Qualifications:

Required:

• 4 years of high-level office experience, or 2 years plus a related degree
• Experience with HR administration and/or routine fiscal functions
• Proven discretion with confidential information and ability to manage multiple deadlines

Preferred:

• Educational degree, certifications or professional development related to position responsibilities
• Bi-lingual/Spanish speaking

ADA Requirements:

• Ability to lift 30 pounds and climb stairs

Supervisor:

Mollee Alquesta, Administrative Director, Direct Supervisor

Direct guidance will also be provided by Rich Ericson, Finance Director

Effective Date: October 20, 2026

NECC is an Equal Opportunity Employer and Program Provider, and does not discriminate on the basis of race, ethnicity, sex, sexual orientation, gender identity, age, national origin, political belief, marital status, veteran’s status, or disability.

Vacation, PTO, Paid Holidays, Health Insurance, EAP, 401K matching, Public Student Loan Forgiveness eligible