Part-time Nonprofit Operations Coordinator

*Note: Only applicants local to the East Bay area will be considered.

Position Summary

The Operations Coordinator is a part-time staff role that provides essential administrative and operational support to ensure JLOEB runs smoothly. This position serves as a central point of contact for leadership, members, and community partners, handling communications, membership data, and financial processes. The role is ideal for someone looking to grow their nonprofit operations experience while working in a flexible, mission-driven environment.

Key Responsibilities

Administrative & Communications

• Manage the League email inbox, phone messages, and general inquiries from members, partners, and the public.
• Support outgoing digital and physical communications and mailings, including donation acknowledgments, membership notices, and organizational updates.
• Maintain shared files and organizational records using Google Workspace.

Finance & Data Management

• Process donations, payments, and routine reimbursements.
• Make bank deposits and coordinate with the Treasurer and bookkeeper.
• Assist with event reconciliation, membership dues, and fundraising transactions.
• Track donor lists on external websites and coordinate fulfillment/tracking of perks.

Membership Support

• Maintain accurate records in Member Essentials (our member database).
• Support membership transfers, new member onboarding, and reporting.
• Generate lists and reports for leadership needs, ensuring data accuracy.

Operations & Logistics

• Manage office and program supplies.
• Oversee the League calendar and institutional memory tools.
• Complete occasional in-person tasks such as checking the League mail and making bank deposits.

Qualifications

• Prior administrative or nonprofit operations experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working independently and managing multiple priorities.
• Proficiency with Google Workspace (Docs, Sheets, Drive); database experience a plus.
• Strong written and verbal communication skills.
• Must be local to the East Bay with reliable transportation for errands.

Benefits

• Flexible, remote work schedule (approx. 15 hours/week).
• Access to all JLOEB personal and professional development trainings.
• Opportunity to gain nonprofit operations and leadership development experience while contributing to a long-standing mission-driven organization.

About the Junior League of Oakland-East Bay

The Junior League of Oakland-East Bay (JLOEB) is a nonprofit organization of women whose mission is to advance women’s leadership for meaningful community impact through volunteer action, collaboration, and training. Since 1935, JLOEB has invested more than 7 million volunteer hours and over $3 million in grants, supporting women, children, and families across Alameda and Contra Costa counties.

Our members are changemakers, developing their leadership while making a lasting impact in the East Bay community. Learn more at our links below.

• oakland.jl.org
• linkedin.com/company/jloeb/
• @jloakeastbay/
• facebook.com/JLOakEastBay

• Flexible, remote work schedule (approx. 15 hours/week).
• Access to all JLOEB personal and professional development trainings.
• Opportunity to gain nonprofit operations and leadership development experience while contributing to a long-standing mission-driven organization.