Legal Administrative Associate

The Center for Constitutional Rights is seeking a Legal Administrative Associate to provide administrative and logistical support for the Legal Department and help provide the infrastructure and internal systems and processes necessary to effectively execute our work. The Legal Department, which currently has 25 staff members, engages in litigation and other creative legal advocacy on a broad range of Center for Constitutional Rights issues, working closely with other departments, partners, and clients. The ideal candidate is highly organized, takes initiative, communicates effectively, and has superb attention to detail.

Location: The Center for Constitutional Rights is a hybrid work environment. This position is in-office 1-2 days per week as needed and at director’s discretion.

Responsibilities:

• Provide administrative support to the Legal Department, including scheduling meetings, note-taking, organizing, and maintaining and updating files, contact lists, and calendars
• Provide administrative, logistical, and other support to our legal internship programs and our two-year Justice Fellowship program, including assisting with recruitment, scheduling, onboarding, paperwork, and event-planning
• Handle legal administrative needs including maintaining legal agreements, managing legal subscriptions, assisting with legal intake and large litigation projects, monitoring and distributing incoming mail/email, and assisting with outgoing mailings, maintaining case lists, managing case/project timekeeping categories, and running reports
• Assist with travel and accommodations arrangements for Legal Department needs, and coordinate arrangements for departmental meetings, trainings, events, or retreats
• Support special departmental projects, including helping to implement and improve document management and litigation organization systems
• Handle finance-related requests, including credit card receipts, reimbursements, vendor and consultant contracts, and reconciliations for the Legal Department
• Liaise with other departments on administrative matters, including regarding interdepartmental requests, meeting coordination, contracts, external communications, and database updates
• Participate in departmental and organizational planning, projects, and committees as designated
• Perform other related work as assigned by the Legal Director or Deputy Legal Director

Qualifications:

• Minimum of two (2) years of related experience required
• A belief in the mission of the Center for Constitutional Rights, commitment to social justice issues, and comfort working in a progressive legal and/or non-profit environment
• Familiarity with the issues central to the Center for Constitutional Rights’ work
• Strong written, oral, and interpersonal communications skills
• Excellent organizational and time-management skills, including proven ability to efficiently manage multiple tasks and priorities under tight deadlines and in a fast-paced environment
• Excellent problem-solving skills, including ability to anticipate problems and use judgment appropriately to plan solutions
• Excellent attention to detail with a high level of accuracy
• Strong digital skills, with proficiency in MS Office, Adobe, and Google applications; experience with legal applications a plus, but not required
• Ability to work both independently and as a member of a team
• Integrity and grace under pressure
• Multi-cultural competence and comfort – ability to work with a diverse team and to work across differences at all levels
• Ability to work some evenings and occasional weekends as required; some travel may also be required
• Spanish language skills a plus

Benefits include employer contribution to 401K plan and flexible spending account, vacation, sick leave, and holidays, and 100 percent organization-paid health benefits including medical, dental, life, and short- and long-term disability insurance.

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