Finance Manager

Position Overview

Provides internal financial oversight and cost allocation management for the Association and Alliance — the work that must be done by an internal team member to preserve organizational integrity, transparency, and strategic control. Day-to-day accounting, bookkeeping, payroll processing, and tax preparation are managed by the External Accountant. This role focuses on what only an internal staff member can do: applying organizational judgment to allocation decisions, tracking which activities and line items belong to each entity (the Association vs. the Alliance), reviewing External Accountant outputs for accuracy, and providing management-level financial reporting to the President/CEO and Board. It also owns payroll and benefits coordination: while processing is handled by external providers and the External Accountant, this role is the internal point of contact for payroll accuracy, benefits administration, and employee financial records.

Primary Duties and Responsibilities

• Own the Association/Alliance cost allocation framework: determine and document which costs, revenues, and activities belong to each organization; ensure the External Accountant applies allocations accurately and consistently.
• Review and validate monthly financial statements, account reconciliations, and audit workpapers prepared by the External Accountant; flag discrepancies and coordinate corrections.
• Track financial inputs and outputs by program, function, and entity; maintain internal records that provide management-level visibility into the Association's financial position across both the Association and Alliance.
• Serve as the primary internal liaison to the External Accountant: provide organizational context, approve allocation decisions, and coordinate financial reporting timelines.
• Prepare or review financial reports for the President/CEO and Board, including budget-to-actual variances and entity-specific reporting for the Association and Alliance.
• Coordinate the annual budget process in partnership with the President/CEO and External Accountant; monitor the approved budget and flag material variances throughout the year.
• Maintain internal financial controls appropriate to a small association operating with an external accounting partner.
• Manage vendor contracts and financial obligations that require internal authorization and organizational judgment — including insurance, facilities, and any contracts spanning both entities.
• Support the annual audit process by providing organizational context and internal documentation to the External Accountant and outside CPA firm.
• Serve as the internal point of contact for payroll and benefits administration: coordinate with the External Accountant and external payroll/benefits providers to ensure accurate and timely payroll processing, benefits enrollment and changes, and employee financial records — escalating issues to the Senior Director of Strategy and Operations (HR) as needed.
• Identify and recommend opportunities to automate, streamline, or outsource financial administrative functions that do not require internal organizational judgment.

The Association offers a comprehensive benefits package designed to support employees and their families wherever they live and work. Benefits include medical and dental insurance, a Health Savings Account (HSA), disability and life insurance, and a 401(k) retirement plan.