Gallery Manager

Location: 230 Lakeville St., Petaluma, CA (Hybrid: On-site and remote work)

Hours: Part-time, 20 hours/week

Compensation: $35/hour

Target Start Date: End of January

Reports to: Executive Director

About Petaluma Arts Center

Petaluma Arts Center (PAC) is a creative hub dedicated to connecting art, community, and culture. Through exhibitions, classes, and events, we foster creativity, representation, and platform for local artists.

Position Overview

The Gallery Manager oversees the daily operations of PAC’s gallery and facilities, ensuring exhibitions and events run smoothly and that visitors have an excellent experience. This role is hands-on and will be tasked with facilitating art sales and venue rentals. Ideal for someone who enjoys projects, logistics, and being in the heart of a small but growing arts center.

Key Responsibilities

Gallery Management

• Be available onsite 3 days out of the current 4 open days, Thu-Sun, with additional days flexibility for private events, installations support, etc.
• Supervise and coordinate needs with Membership and Volunteer Manager
• Support curators and Program Manager with installations, vendors, signage, and reception logistics.
• Send membership mailings and emails - new, lapsed, renewals
• Oversee processing CRM membership and donations database
• Manage the sales process and promotion of Gallery and Classroom rentals

Operations & Facilities

• Facilitate building maintenance needs, cleaning, and inventory room.
• Order supplies and equipment for exhibitions and office operations.
• Support Program Manager on tasks related to pre and post events

Finance & Administration

• Handle bill payments, invoices, deposits, and petty cash in coordination with the bookkeeper.
• Maintain accurate donation records and processing (Bloomerang, Kindful).
• Help improve systems and processes for the gallery to be more efficient

Ad Hoc Management

• Strategize ways to increase art and membership sales and meet annual goals
• Attend weekly staff meetings, occasional exhibition committee meetings
• Comfortable with Mailchimp and occasional website updates.
• Work with Marketing Assistant in drafting content for the weekly newsletter and promoting events

Qualifications

• 2+ years of experience in gallery operations, retail, or event coordination preferred.
• Excellent organizational, writing, communication, and time management skills.
• Hands-on approach and ability to manage multiple priorities.
• Comfortable with light physical work such as event prep, etc.
• Proficiency with email, spreadsheets, database management, and admin.
• Love of art and community a plus