Bilingual Administrative Assistant in Los Angeles 

The Immigration Center for Women and Children (ICWC) seeks a full-time Bilingual Administrative Assistant who will be based in its Los Angeles office. ICWC is a non-profit legal organization providing free and affordable immigration services to underrepresented women and children in California. ICWC strives to provide security and stability for children who are abused, abandoned, or neglected and for immigrants who are survivors of domestic violence, sexual assault, or other violent crimes. ICWC works with federal immigration laws that allow survivors to apply for work authorization, lawful permanent residency, and citizenship.

ICWC’s team is recognized nationally for their humanitarian immigration law expertise and for the exceptional legal services they provide to immigrants who are survivors of trauma. To date, ICWC has served more than 85,000 individuals. More information about ICWC is available at www.icwclaw.org.

The salary range for this position is $25-$29/hour, based on experience.

Duties and Responsibilities: 

• Managing and monitoring client data collection, maintaining records/filing systems, client database and calendaring systems;
• Collaborating with program staff and ICWC clients to draft and collect documents and information related to grant reporting;
• Communicating with the administrators of ICWC's grants regarding grant compliance requirements and related documentation;
• Data entry and preparation of monthly and quarterly reports and supporting documentation for government contracts;
• Assisting attorneys with tasks needed in a client’s immigration case, through a workshare task model;
• Processing mail from clients, USCIS, FBI, etc.;
• Translating (documents) between Spanish & English;
• Interpreting for clients between Spanish & English (as needed and time allows);
• Handling telephone and walk-in reception duties, including scheduling client appointments for all staff as needed;
• Regularly using Microsoft Office (email, calendaring, Word, SharePoint), Cerenade (e-Immigration air) software and forms, Adobe, and Google Drive: docs + sheets.

Other Qualifications: 

• Reliability 
• Enthusiasm to work in a fast-paced legal office and flexibility to adapt to changes 
• Meticulous attention to detail 
• Demonstrated interest in low-income legal services and/or a commitment to civil liberties and immigrants' rights 
• Ability to work effectively with survivors of domestic violence, sexual assault, and other violent crimes

Benefits package includes medical, dental, vision, life, and long-term disability insurances, a retirement plan with employer match, FSA (flexible spending account for healthcare, dependent care, and commuting expenses), and reimbursement for preventative wellness activities. Generous paid-time off, in addition to office closures for 13 state and federal holidays and a week-long winter break. A relocation stipend is also available. This position is primarily on-site but after the onboarding and training period – one flex/remote day every 2-weeks is available.

Spanish language fluency required