Executive Assistant to CEO

Educational Alliance (EA), one of New York City’s original settlement houses, was founded in 1889 to offer educational, social, and cultural services to Jewish immigrants arriving to the Lower East Side. Today, EA is a proudly Jewish institution that partners with diverse communities throughout Lower Manhattan. We provide New Yorkers with high-quality, transformational programs that enhance their well-being and socio-economic opportunities, reflecting our belief that everyone in our city should be given the tools to thrive.

Across our network of community centers, our staff empowers people of all backgrounds to flourish. Our vast array of programs includes free meals for seniors, addiction treatment and recovery, innovative early childhood education, art classes, Jewish cultural and educational events, and more. We remain committed to recognizing the intrinsic value within each individual and the importance of building community.

We are seeking a dynamic and highly motivated Executive Assistant to support the President and CEO, and three other members of the Executive Team

KEY RESPONSIBILITIES

• Manage and adapt schedules, compose and prepare correspondence, and arrange complex agendas.
• Assist in managing the CEO’s time, ensuring his schedule is maintained efficiently.
• Manage calendars and expenses for other members of the Executive Team.
• Facilitate communication and coordination between senior leadership and internal stakeholders.
• Complete projects and special assignments, establishing objectives, determining priorities, managing time, gaining cooperation with others, monitoring progress, and problem-solving.
• Manage logistics and attend all Board meetings, including sub-committee meetings, prepare and distribute materials for meetings, and take minutes of meetings for Board approval.
• Exercise superb judgment in prioritizing schedules and tasks.
• Ensure successful planning and execution of meetings, conferences, and activities, including Board and donor meetings.
• Track and oversee the Executive Office budget and expense reporting, process invoices, and reconcile petty cash disbursements and corporate card transactions.
• Maintain proper levels of office supplies for support services to function efficiently.
• Provide support for CEO in other areas as required.
• Ability to work occasional evenings as required.

JOB REQUIREMENTS

• Bachelor’s degree or equivalent experience.
• 5+ years’ experience supporting executive-level staff, preferably in a non-profit.
• Strong oral and written communication skills and attention to detail.
• Excellent computer skills and proficiency in Microsoft Office Suite. Working with Nexonia preferred.
• Professionalism and the ability to work under pressure while maintaining equilibrium.
• Self-motivated, detail-oriented, extremely organized, and adept at juggling multiple priorities.
• Excellent customer service skills including the ability to build relationships with diverse stakeholders, including Board members, donors, elected officials, community stakeholders, and internal stakeholders.
• Demonstrated skill handling matters in a professional, courteous, and friendly manner.
• Effective decision-making skills.
• High-level stakeholder engagement and collaboration skills.
• Experience with scheduling, project management, managing daily activities, and delivering results in a cross-functional environment.
• Proven ability to handle confidential information with discretion.
• Ambitious and driven to excel with an interest in non-profit management.

Limitations and Disclaimers

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

EEO Info

Educational Alliance is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, marital status, disability status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

For further information about Educational Alliance, please visit https://edalliance.org.