Operations Coordinator

JOB TITLE: Operations Coordinator

DEPARTMENT: Operations

REPORTS TO: Senior Director of Operations

STATUS: Non - Exempt

CLASSIFICATION: Regular, Full-time (Benefited, 37.5 hrs/week)

SCHEDULE: Monday – Friday

COMPENSATION: $35/hr

About Yerba Buena Center for the Arts

For three decades, Yerba Buena Center for the Arts (YBCA) has been a dynamic hub for contemporary art in San Francisco's downtown community. We showcase innovative and thought-provoking work across visual arts, performing arts, film, and more, bringing together artists, audiences, and perspectives under one roof.

YBCA is a catalyst for conversations around critical social and cultural questions, using art as a medium for dialogue. We support artists who push boundaries, challenge conventions, and spark experimentation and innovation in the arts.

YBCA Mission, Vision, Values

Mission: To be a gathering space for creative expression that fosters meaningful connection for all.

Vision: To be a catalyst of creative exploration, expression, and innovation that empowers artists, inspires community, and drives lasting social change.

Values:

• Belonging – The arts are for everyone.
• Inclusive Collaboration – We are stronger together.
• Optimism – Art has the power to inspire change.
• Curiosity – Learning is at the center of artistic expression.

About the Role

The Operations Coordinator is a multi-faceted, cross-departmental role that supports the daily needs of the Operations departments, including Facilities, Technology, Security and others. They will assist the Senior Director of Operations’ efforts to coordinate projects at multiple scales, collaborate across teams, and serve various administrative functions supporting daily operational needs. A successful Operations Coordinator will be an enthusiastic, highly organized person with an ability to keep the daily detailed workflows on track and aligned to departmental and organizational priorities and initiatives.

Primary Responsibilities

Under the supervision of the Senior Director of Operations:

Facilities:

• Work with the Facilities staff to resolve issues, plan repairs and routine maintenance needs, including contacting and scheduling vendors and communicating to staff as needed.
• Attend regular organization-wide calendar meetings; plan and schedule janitorial and other requests for events. Create event information sheets for janitorial staff for special events and weekly schedules with the Security Manager.
• Schedule and attend Facilities meetings, notetaking and report on purchases, scheduling, and other actionable items.
• Schedule and attend Safety Committee meetings, support safety initiatives and trainings.
• Support expense reconciliation, process and code departmental receipts and invoices in collaboration with the Facilities and Finance Teams.
• Review and update organizational policy and compliance documents.
• Assist in the coordination of complex inter-team projects, using Google Suite and other tools to track progress, budgeting, scheduling, and communications.

Technology/Systems:

• Schedule and attend IT meetings, notetaking and report on purchases, scheduling, and other actionable items.
• Make approved purchases and support expense reconciliation, process and code departmental receipts and invoices in collaboration with the IT and Finance Teams.
• Support project coordination for IT initiatives, including scheduling vendors, tracking progress, and communicating updates

Office/Administrative:

• Oversee the Copy/Mail Room including staff mail distribution, postage machine and copier maintenance in coordination with vendors, and ordering supplies.
• Partner with the Executive Assistant on special organizational projects as needed, including planning and scheduling retreats and internal meetings.
• Maintain inventory and procure office, ergonomic, first aid and other supplies and materials.
• Assist with keeping the staff kitchen area clean and safe in collaboration with the janitorial team.
• Maintain an organizational seating chart and assist with onboarding of new staff to their work areas.

Minimum Requirements

• Minimum of two years’ experience in Operations administration preferred.
• Experience/interest in working for a non-profit organization, arts or arts-related organization desired.
• Self-motivated, proactive, detail-oriented, with the ability to work independently, collaborate and follow through with projects.
• Strong organizational skills.
• Effective written and verbal communication skills.
• High level of interpersonal skills and judgment to handle sensitive and confidential information.
• Demonstrated ability to work well with people of diverse backgrounds and roles.
• Ability to prioritize assignments and work under the pressure of tight deadlines.
• Proficiency with G-Suite (Gmail, calendar, google drive, sheets, docs) required.
• Thrives in a highly collaborative environment that values diversity, equity, inclusion, and access, and works effectively with people of varied backgrounds, experiences, points of view, and aspirations.

Who Should Apply?

Research shows that candidates from groups closest to the harms of institutional racism and inequality often apply to jobs only if they meet 100% of the listed qualifications; we believe that no one meets 100% of the qualifications. We are less concerned about whether you’ve done everything within a particular job description and are more interested in cultivating a pool of candidates who want to join a connected, mission-driven, hard-working team.

Compensation and Benefits

The rate for this position is $35/hour and includes a competitive benefits package including:

• PTO & Holiday Pay
• Medical, Dental, Vision coverage
• Flexible Spending Accounts (Medical & Parking/Commuter)
• 403(b) Retirement Plan with employer match
• Group Life and AD&D Insurance
• Long Term Disability Insurance
• Voluntary Life and AD&D
• Employee Assistance Program (EAP)
• Reciprocal entry to participating Bay Area and North American museums (NARM)

Equal Opportunity Employer

Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.

YBCA will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

Accommodations

YBCA is committed to providing access and reasonable accommodations for individuals with disabilities in all aspects of the employment process. To request an accommodation at any stage of the application or hiring process, please contact accommodations@ybca.org with the subject line “Accommodations Request.”

Application Status

Thank you for your interest in joining the YBCA team! After you apply, you’ll receive a confirmation email letting you know we’ve received your resume. Our recruiting team will review your application and reach out if your experience matches an open role.

We also invite you to upload your resume and join the YBCA Talent Community to stay connected and be considered for future opportunities as they become available. We wish you the best of luck in your job search!

Agencies and Recruiting Firms: Please note that we will only review applications submitted directly by candidates and do not accept resumes or pay fees to third parties. Any unsolicited resumes received will be considered the property of YBCA