Director of Finance and Operations

JOB REQUIREMENTS

Desired candidate’s qualifications and skills include:

• 10-15 years of work experience demonstrating excellent financial, analytical, operational and managerial skills
• Enough non-profit and organizational experience to take a birds-eye view of what’s required to build, maintain and grow a healthy non-profit that is also a desirable place to work
• Experience overseeing the HR function
• Financial expertise to develop budgets, track spending, oversee payroll and banking, and generate reports – for both organization management and external partners
• Ability to work with CPA to ensure accurate and timely tax filing and compliance with all federal, state and local regulatory requirements
• Experience working with outside counsel if and when it is deemed appropriate or necessary
• Strong writing and communication skills, including ability to work effectively with a wide variety of stakeholders
• Collaborative, self-motivated, flexible, and entrepreneurial
• Interest in film and media, ideally with professional experience and education in the field
• Ability to juggle multiple tasks with competing deadlines

JOB RESPONSIBILITIES - responsibilities of the Director of Finance and Operations:

Finance

• Ensure smooth functioning of the organization while maintaining overall financial stability.
• Oversee all finance-related activities, which include:
  • Management of accounts payable, accounts receivable, banking, payroll, and preparation and analysis of financial statements.
  • Preparation of annual audit and/or information return (form 990, etc.) through coordination with outside CPA.
  • Compliance with all applicable federal, state and local laws, regulations and requirements.
  • Scheduling and support for meetings of the Finance Committee and Board of Directors.
  • Preparation of the annual budget.
  • Budgets for grant applications, tracking of grant-related spending, grant reporting.
  • Establishing and/or maintaining relationships with outside vendors.

Administration

• Work with Executive Director to help oversee the day-to-day administration.
• Oversee software, subscriptions, website, and technology needs and upgrades.
• Help oversee management of facilities.
• Maintain commercial insurance coverage.
• Manage state and federal business registration and reporting

HR

• Oversee payroll preparation.
• Manage employee benefits, including vacation and sick leave, healthcare, FSA, retirement plan, and any others provided.
• Maintain employee handbook, working with outside HR consultant(s) as necessary to maintain compliance with the latest employer obligations and mandates.
• Maintain compliance with all other state and federal HR and personnel requirements.
• Work with Executive Director to create and implement staff development program, including any state and Federal required training.
• Oversee onboarding and offboarding processes.
• Ensure timely preparation and delivery of periodic employee performance reviews.
• Work with outside HR support as needed to address personnel matters that require additional support.