Associate, Individual Giving & Family Foundations

Civic Nation seeks an Associate, Individual Giving & Family Foundations to serve as a vital member of our Development Team. The Associate will play a vital role helping achieve our mission by working to grow revenue from individuals and family foundations. Reporting to the Director of Individual Giving & Family Foundations and working in partnership with an array of development and program staff, the Associate will support all aspects of the donor cycle, including prospecting, outreach tracking, drafting proposals and reports, tracking grant agreements and documentation, and database maintenance. The position requires strong research, writing, and organizational skills. The successful candidate will be able to demonstrate a passion for Civic Nation’s mission and an ability to manage multiple priorities at once in a fast-paced, entrepreneurial environment. This position is remote, but preference will be given to candidates based in the Washington, DC area.

ABOUT THE DEVELOPMENT & CORPORATE PARTNERSHIPS DEPARTMENT

The Development and Corporate Partnerships team is focused on building partnerships and raising the funds necessary for Civic Nation and its initiatives to carry out its ambitious plans. Through a variety of tools and resources, the Development team engages in conversation and raises funds from foundations, individuals, and corporations to support our ongoing efforts. The Corporate Partnerships team is responsible for developing impact-generating partnerships and supporting fundraising efforts through corporate partnerships. This team is crucial to not only the success of the organization, but also to the larger culture shift of how business and philanthropy can use their influence for good.

ABOUT CIVIC NATION

Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to five national initiatives: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.

YOUR IMPACT

• Prospecting: In collaboration with the Director, help to identify and research new prospects, create outreach lists, and create email drafts.
• Begin and manage the proposal process by creating working documents, creating timelines, and writing first-drafts. This involves working across teams and initiatives at Civic Nation to create written pitches to present our programmatic work and vision to funders.
• Manage and organize all grant agreements and relevant funder materials for record and reporting purposes.
• Manage the reporting process by developing working documents, creating timelines, and drafting language.
• Lead on the maintenance and upkeep of our donor database in our CRM and Drive for the Individual Giving & Family Foundations Portfolio; including maintaining contact information and contact history, and uploading all relevant funder materials, including but not limited to emails, applications, grants, reports, and budgets.
• Support and collaborate with the Development team on quality assurance and proofreading external materials as needed.
• Provide key administrative and organizational support to the Development Department, including assisting with donor mailings, special events, and other tasks, as needed.
• Other relevant duties as assigned.

YOUR EXPERIENCE

• 2+ years of experience working in a fast-paced fundraising environment, such as a non-profit or grassroots campaign.
• Demonstrated written, verbal, and problem-solving skills with a keen eye for detail - writing samples may be requested.
• Experience and familiarity with CRMs like HubSpot.

YOUR COMPETENCIES

• Excellent interpersonal skills and high emotional intelligence, with an ability to develop and maintain long-term, productive relationships internally and externally.
• Excellent writing and copy-editing skills with demonstrated experience developing external materials.
• Outstanding organizational and time management skills, with a keen eye for detail and an ability to manage concurrent projects and deadlines.
• Ability to make decisions and solve problems independently, effectively, and creatively.
• Strong critical thinking, multi-tasking, and teamwork skills.
• Comfortable with independent project work and fluctuations in workload.
• A strong commitment to Civic Nation’s mission and the mission of its individual programs.

SALARY & BENEFITS

The Washington, DC-based salary range for this position is $62,600 to $65,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.

PROCESS TIMELINE

Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):

• January 7 - 15, 2026: First-Round Interviews: Introductory Call
• January 16 - 23, 2026: Second-Round Interviews: Leadership & Assessment
• January 26 - 30: Final Interviews
• Week of February 2nd: Hiring Decision announced

All final candidates will be notified via email of the status of their application on or before the completion of the search.

TO APPLY

To apply, submit a cover letter and resume below. The cover letter, addressed to Britt Magnan-Callaway, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until January 12th.

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Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.