Senior Manager, Special Projects

Reports to: Chief of Staff

Organization Overview

Baby2Baby is a national non-profit organization that provides children living in poverty with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states every year. Over the past 14 years, Baby2Baby has distributed over half a billion items to children in homeless shelters, domestic violence programs, foster care, hospitals, and underserved schools as well as children who have lost everything in the wake of disaster. Baby2Baby was recognized as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List and named by TIME Magazine as one of 2023’s most influential companies.

Position Overview

Baby2Baby is seeking a dynamic and highly organized Senior Manager of Special Projects to support the organization during a pivotal period of growth and transition. This role will initially serve as a sixth-month strategic backfill during the Chief of Staff’s maternity leave, providing continuity of executive operations and serving as a key liaison between the Co-CEOs and all departments. Following the initial engagement, this individual will transition into a longer-term role focused on supporting cross department collaboration—driving high-priority initiatives, managing cross-functional projects, and helping the organization scale its impact.

This is an exciting opportunity for an entrepreneurial, mission-driven professional to contribute at the highest levels of a nationally recognized nonprofit. The role will work Monday–Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016, with a minimum of three days per week on-site and occasional weekend hours.

Phase 1: Maternity Leave Coverage (Months 1–6)

During the initial phase, the Senior Manager of Special Projects will assume Chief of Staff responsibilities, including:

• Supports the Co-CEOs in managing day-to-day operations, ensuring continuity and organizational effectiveness.
• Serves as a communications bridge between the Co-CEOs and internal departments, tracking deliverables and ensuring deadlines are met.
• Prioritizes, schedules, and manages key internal and external meetings, agendas, and action items in partnership with the Co-CEO Executive Assistant.
• Runs point on executive board meetings: scheduling, information gathering, presentation deck preparation and editing.
• Supports the Development team, project managing the capital campaign, ensuring all aspects are on track and communicated to stakeholders.
• Supports the annual Gala and other key organizational events.
• Oversees and collaborates with the Executive Assistant to ensure executive office functions run smoothly.

Phase 2: Special Projects (Month 6 Onward)

Upon the Chief of Staff’s return, the Senior Manager of Special Projects will transition to supporting special projects and long-term growth priorities of the organization, including but not limited to:

• Supports existing or leads new cross-department project teams to drive initiatives from ideation through execution.
• Develops and maintains project plans, tracking milestones, identifying risks, and reporting progress to leadership.
• Conducts research and analysis to inform strategic decision-making.
• Supports new program development, partnerships, and expansion efforts as directed by leadership.
• Collaborates with the Chief of Staff to improve processes and optimize organizational effectiveness.

Required Qualifications

• Bachelor’s degree required.
• 5–8 years of experience in a strategy, project management, chief of staff, or related business management role.
• Proven track record of managing complex, cross-functional projects with multiple stakeholders.
• Strong executive presence with exceptional written and verbal communication skills.
• Ability to operate with a high degree of autonomy and sound judgment in a fast-paced environment.
• Detail-oriented with strong organizational skills and the ability to manage multiple competing priorities.
• Strategic thinker who is equally comfortable with execution and getting things done.
• Collaborative, team-oriented, and adept at building relationships across departments.
• Proficient in Microsoft Office and Google Suite.
• Commitment to Baby2Baby’s mission.

Preferred Qualifications

• Experience in a nonprofit environment, particularly in development or operations.
• Background in strategic planning, management consulting, or a high-growth organizational setting.
• Familiarity with capital campaigns, events management, or government relations.

Equal Opportunity Employer

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.