Development and Operations Associate

Supervisor: Executive Director

Type: Full-time / Exempt

Location: Philadelphia, PA (in-person, with 1–2 days remote flexibility)

Compensation: $50,000 - $55,000 per year, plus benefits package

Application Deadline: Friday, November 20, 2026

Role Summary

The Development and Operations Associate is a vital, multi-faceted role split evenly between fundraising support and organizational logistics. You will help drive our development strategies while managing the day-to-day administrative, financial, and operational systems that keep TTF running smoothly.

Core Responsibilities

Development & Fundraising (50%)

• Grant Management: Research prospects, track pipelines, monitor deadlines, and assist with proposal writing, editing, and reporting
• Gift Processing: Record individual, corporate, and foundation donations, process transactions, and issue timely donor tax-receipt letters
• Database Upkeep: Maintain our donor and grants database to ensure record accuracy
• Campaign Support: Manage administrative logistics for direct mail and digital fundraising appeals

Operations & Administration (50%)

• Financial Administration: Process accounts payable/receivable and staff payment and reimbursement requests, handle bank deposits, and assist with payroll and annual audit prep
• Office Logistics: Manage office upkeep, order supplies, handle mail, respond to inquiries, maintain equipment, and renew subscriptions and contracts
• Team Operations: Coordinate internal meetings and events and update office calendar
• Compliance: Track and fulfill mandatory reporting for government agencies, foundations, and insurance
• Human Resources: Assist with recruitment, new-hire onboarding, offboarding, and benefits administration

Skills and Qualifications

• Strongly prefer 3 - 5 years' experience in development, operations, or related role
• Strong technical aptitude for administrative, fundraising, and financial tools (e.g., Google Workspace, GiftWorks, Paypal, Ramp, Quickbooks)
• Highly organized self-starter able to manage multiple projects simultaneously
• Attention to detail and a passion for accuracy
• High discretion with confidential donor, financial, and HR data
• Natural curiosity and enthusiasm for mastering new systems and tools
• Appreciation for environmental stewardship and community organizing
• Comfort with growing, fast-paced environment

• Medical, vision, and dental insurance
• Employee Assistance Program
• 403(b) retirement
• Paid holidays and vacation and sick days