Accounts Payable Administrator

The Job

We need a full-time accounts payable administrator based out of our Knoxville office.

Duties

The accounts payable administrator assists the federal defender and administrative officer with specific financial and administrative functions. Primary areas of responsibility include but are not limited to: preparing vendor payment batches for review and approval; entering invoice and ACH payments into the banking platform; daily confirmation of ACH payments awaiting approval; reconciling returned payments; corresponding with the bank and vendors as needed; tracking and completing credit card payments; and creating and maintaining vendor accounts. This position will also be responsible for retirement/HSA/FSA contribution entries, coordinating supply orders, 1099 preparation for expert witnesses, and preparing monthly reports required by FDSET’s grant and conditions. Further, the accounts payable administrator acts as backup for processing semi-monthly payroll and tracking staff travel reimbursements.

Requirements

A minimum of three years of accounting experience is required. A bachelor’s degree in accounting, business administration, public administration, or other closely related field is desired. The ideal candidate will have an intermediate or higher skill level in QuickBooks Online and Excel. Experience using Paychex and a familiarity with federal financial regulations is a plus. This position demands solid accounting and organization skills, attention to detail, strong ethics, and the ability to exercise good judgment, act with diplomacy, and maintain confidentiality. An affinity for teamwork is essential.

Applicants may be required to complete a background investigation.

Salary & Benefits

Salary is commensurate with years of experience and qualifications in accordance with the Defender Organization Classification System and the Federal Judicial Salary Plan (JSP). The current salary range is JSP 9/1 at $61,722 to JSP 12/10 at $116,362 annually.

FDSET offers a generous benefits package, which includes paid vacation and sick leave, 11+ paid annual holidays, medical, dental, vision, life/AD&D, long-term disability, and 401K retirement. FDSET provides medical (employee-only plans), dental, vision, basic life/AD&D, and long-term disability at no monthly premium cost to employees.

A partial remote work week is available to employees after an initial probationary period.

Qualified individuals may apply by sending ALL the following documents in a combined PDF file by Friday, February 27, 2026.

1. Cover Letter
2. Resume
3. Three References

FDSET VALUES A DIVERSE WORKFORCE AND IS AN EQUAL OPPORTUNITY EMPLOYER

FDSET offers a generous benefits package, which includes paid vacation and sick leave, 11+ paid annual holidays, medical, dental, vision, life/AD&D, long-term disability, and 401K retirement. FDSET provides medical (employee-only plans), dental, vision, basic life/AD&D, and long-term disability at no monthly premium cost to employees.

A partial remote work week is available to employees after an initial probationary period.