Staff Accountant / Administration Unit

Greater Boston Legal Services (GBLS) seeks a full-time Staff Accountant who is an integral part of a six-member accounting team. This position will report to the Chief Financial Officer (CFO) with primary responsibilities to include fiscal management of grants and contracts, accounts receivable, general ledger activities, and other finance-related tasks.

Accounts Receivable and Cash Receipts duties:

• Preparing daily deposits;
• Responsible for entering grant bills, invoices and pledges into ERP system;
• Accurately applying payments to outstanding grant invoices, revenue accounts and prepares correction journal entries;
• Recording and allocating to revenue accounts of all online contribution and PAYPAL donation activity;
• Identifying and resolving discrepancies between customer payments and grant invoices;
• Reconciling accounts receivable with the general ledger;
• Preparing schedules as needed for account reconciliation;
• Maintaining accounts receivable and revenue financial files.

Grants Management duties:

• Preparing and submitting monthly and quarterly billings to funders for reimbursement from various grant funding sources; insuring accuracy and completeness of backup materials; in accordance with reimbursing agency requirements;
• Reconciling grant activity budgets and grant billings to general ledger;
• Providing grant information of budget and billing activity to grant management staff; unit managers and funders;
• Preparing grant budgets and reports for funders as requested by development staff; and performing grant close out activities and reconciliation related duties as required;
• Accurately maintaining grant files and documentation.

General Accounting:

• Preparing and record all monthly Group Health Insurance and FSA transactions;
• Responsible for reporting Abandoned Property;
• Preparing and recording all credit card activity;
• Provides General Ledger and subsidiary account analysis;
• Providing documentation and prepares schedules and reports for annual fiscal audits;
• Performing other duties as assigned by the Accounting Manager and the Chief Financial Officer.

Qualifications/Experience/Attributes:

A B.A./B.S. in Accounting or related program or equivalent combination of education and experience is required. This is an entry-level position for a candidate with some experience to support the accounting activities of the program.Candidate must have the ability to work harmoniously in a team environment, prioritize demands, keep good paper trails and ensure confidentiality. Candidate must be proficiency in Microsoft Office suite (i.e. Word, PowerPoint, Excel, Word), and be comfortable learning new systems. Experience in a non-profit setting and contracts management of federal and state grants experience is highly desirable.