Coordinator, Digitize New York

Coordinator, Digitize New York

• The New York Genealogical and Biographical Society (NYG&B) seeks a dedicated and proactive coordinator to support Digitize New York’s statewide growth and operations. Based out of Syracuse, this full-time position offers an exciting opportunity for a detailoriented proj

ect coordinator passionate about historic preservation and digital content.

About the NYG&B 

Founded in 1869, the NYG&B is the oldest and largest genealogical organization in the state of New York and actively works to preserve, record, and share the stories of New York families. The NYG&B serves thousands of members across the United States through its website, newyorkfamilyhistory.org, publications, and programs. Digitize New York is a key initiative of the NYG&B and includes three digitization centers across the state: New York City (opened 2022), Syracuse (opened 2024), and Buffalo (opened 2025).

Position Overview 

This multifaceted role involves:

• Identifying and acquiring new Digitize New York projects from around the state
• Stewarding relationships with prospective and existing Digitize New York partner organizations
• Developing and overseeing plans for contracted Digitize New York projects
• Overseeing digitization workflows and output in the Syracuse Digitization Center, including volunteer trainings and center operations

This hybrid, full-time position requires the physical presence of the Coordinator in Syracuse at least two days each week.

Key Responsibilities 

Project Development and Outreach

• Research and identify organizations and individuals with materials suitable for Digitize New York
• Develop Digitize New York’s project plans, establishing scope, preparing contracts, and monitoring digitization progress
• Visit Buffalo’s digitization center monthly for project assessments and in-person meetings with prospects and partners
• Build and maintain relationships with prospective and current project partners, including site visits and collection evaluations

Digitization Center Coordination

• Oversee day-to-day digitization activities in Syracuse, including document staging, image capture, and enhancement
• Train and supervise Syracuse volunteers and interns, ensuring quality and efficiency
• Coordinate with regional partners to assess and transport materials
• Compile reports and occasionally present updates to partners, donors, and the NYG&B Board of Trustees

Qualifications 

• Strong relationship-building skills, with a track record of working effectively with institutional partners, vendors, and content providers
• Experience cultivating partnerships with libraries, archives, and other cultural institutions to support the acquisition or digitization of historical/genealogical content
• Ability to represent the organization in discussions with archives, historical societies, and other stakeholders to secure new digital content and foster long-term partnerships
• Proven ability to manage timelines, deliverables, and partner communications for multi-stakeholder projects
• Ability to work both independently and collaboratively in a team environment
• Excellent problem-solving, communication, and decision-making skills
• Proficiency in Microsoft Office and Adobe Acrobat
• Experience with Trello or equivalent task management systems
• Valid driver’s license and personal vehicle
• Experience with Scantheus and LIMB Processing software or equivalent preservation programs (preferred)
• Familiarity with NeonCRM, Drupal, and Elastic Search (preferred)
• Interest in genealogy and historical preservation (recommended)

Compensation 

• $55,000–$60,000 annually
• Participation in the NYG&B’s health, dental, vision, and life insurance plans
• Participation in the NYG&B’s 403(b) plan (including a 2% annual salary match)
• Two weeks of paid vacation each year, 14 holidays, and 3 personal days

To apply, submit a resume and cover letter to adminaccounts@nygbs.org. Applications submitted without a cover letter will not be considered.