Legal Operations Coordinator

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

The Legal Department of UJA-Federation of New York is seeking an experienced legal operations coordinator who will spend about 85% of time on legal assistance and project management and 15% of time on administrative assistance.

Major Responsibilities:

Legal Assistance and Project Management

• Coordinate projects and tasks for the Legal Department, including identifying action items, task management, and follow-up
• Oversee the complete contract lifecycle, including intake, assignment to attorneys, execution, renewal, and termination
• Assist attorneys with legal matters including drafting, proofreading, editing, and circulating legal documents, emails, letters and other communications
• Assist with corporate governance, including recordkeeping and preparation of bound volumes for Board resolutions and meeting minutes
• Assist with compliance, such as circulating and receiving annual conflict of interest disclosure forms for attorney review
• Organize and manage the Department’s shared drives, digital file room, and other information repositories

Administrative Assistance

• Provide day-to-day assistance to the Chief Legal & Compliance Officer and other attorneys
• Coordinate the vendor procurement process
• Monitor risk management review of new vendors and grantees
• Manage the Legal budget and tracking, support the Accounting team’s accrual process, and coordinate with outside counsel on billing

Required Skills and Qualifications:

• Bachelor’s degree
• 1+ years' experience in legal operations, or as a legal assistant/paralegal
• Proficiency in all Microsoft Office applications; ability to learn proprietary databases
• Detail-oriented with outstanding organizational skills
• Ability to work on one’s own, multitask, and meet deadlines
• Excellent verbal and written communication skills
• Ability to proactively anticipate and resolve problems
• Teamwork and customer service mindset

Additional Preferred Skills and Experience:

• Experience with legal operations systems
• Experience managing a contract lifecycle management platform
• Passion for UJA-Federation’s mission of caring for Jews everywhere and New Yorkers of all backgrounds, responding to crises close to home and far away, and shaping our Jewish future.

Salary Information

The salary range for this role is $55,000-$60,000, commensurate with experience and qualifications listed above.

Reporting Line:

This role reports to the Chief Legal and Compliance Officer and is a hybrid position, with a set three days/week in office.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)