Executive Assistant

Job title

Executive Assistant

Reports to

President

FLSA Status

Non-Exempt Position

Background

Alliance for Justice (AFJ) is a national association of over 140 organizations representing a broad array of groups committed to progressive values and the creation of an equitable, just, and free society. AFJ is headquartered in Washington, DC, with remote staff in various other locations. For more information about Alliance for Justice, please visit www.afj.org.

Job Purpose

The Executive Assistant is a member of the executive team, providing personal administrative support and assistance to AFJ’s President in a fast-paced nonprofit environment. Reporting to the President, this position plays a key role in managing workflow and board communications, scheduling meetings, and coordinating calendars, and sharing internal information to ensure efficiency among staff. As the Executive Assistant will be dealing with a lot of personal information specific to the individuals you are working for. You may be privy to confidential emails, financial information, etc. You will also be likely to be privy to confidential company information.

Duties and Responsibilities

• • Manage President’s calendar, including scheduling meetings, organizing travel, and preparing travel itineraries for the President;
  • Answer incoming calls for President from the media, donors, board members, and member organizations;
  • Coordinate senior staff meetings between President, Vice Presidents, and other senior staff;
  • Prepare and edit materials for meetings;
  • Organize and track files and correspondence; and
• Perform other duties and assist other departments as required.

Qualifications

• • BA degree or equivalent work experience;
  • 5-7 years’ experience in an office setting (preferably nonprofit);
  • Strong tech skills including Microsoft Office Excel, PowerPoint, and Word;
  • Ability to multitask, handle multiple projects, prioritize and meet deadlines;
  • Excellent interpersonal, organizational, and communications skills;
  • Meticulous attention to detail and quality of work product;
  • Strong writing, editing, and proofreading skills;
  • Ability to anticipate needs, foresee outcomes, and act upon requests independently.
  • Flexibility, patience, and sense of humor;
  • Interest in law and social justice issues;
  • Event and travel-planning experience; and
  • Familiarity with EveryAction databases a plus.

Compensation

The starting salary range is $70,000-$78,000, based on experience. AFJ also offers a comprehensive and generous benefits program including:

Health –Full employer-paid medical, dental, vision benefits, as well as an employee assistance program for physical and mental well-being.

Other Insurance – Employer-paid life and disability insurance.

Savings – Save for retirement with an employer matching 401K plan. Save on out-of-pocket medical and childcare expenses with a flexible spending account.

Annual Leave – We have a generous paid time off policy. Vacation:11 days for first year of employment, 15 days for second year, and 21 days after 3 years.

Sick Leave – 10 days per year.

Bereavement Leave – Employees are granted 3 days of bereavement for the deaths of immediate family (spouse, parents, siblings, grandparents, etc.).

Family Leave – We provide up to 16 weeks of parental leave and a range of paid and unpaid family leave programs that allow our employees to bond with and care for their children and other dependents.

Structure

This is a non-exempt position that has no direct reports.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m.to 5:00 p.m.

Racial Equity

Our employees share our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. The position may also change direct reports at the discretion of management depending on whether state or federal courts take on a strategic focus.

Job Location

Currently a hybrid office/remote with staff expected to be on site (if based in Washington, D.C.) 1-2 days a week.

How to Apply

Qualified applicants please reference Executive Assistant in your subject line and submit a letter of interest and resume at www.afj.org/about/careers. (NO PHONE CALLS PLEASE).

AFJ/AFJAC is an Equal Opportunity Employer. AFJ/AFJAC prohibits discrimination against its employees and applicants for employment based on race, color, national origin, age, disability, sex, gender identity, religion, reprisal, sero-status and where applicable, political beliefs, marital status, familialor parental status, sexual orientation, or income.

If you require reasonable accommodations during any part of the hiring process, please email

alicia.peyton@afj.org.