Finance Coordinator

JOB DESCRIPTION

Job Title:

Finance Coordinator

Reporting Office:

New York City

Department:

Finance

Job Classification:

Fulltime; Exempt

Supervisor:

Senior Finance Manager

Union Classification:

Non-Union

Accountable To:

Fractional CFO, Chief Operating Officer

Last Updated:

4/29/2025

Purpose of the Job

The Finance Coordinator supports the Senior Finance Manager in managing the organization’s financial data, ensuring compliance with fiscal policies and procedures, and coordinating the preparation and delivery of financial information. This role requires a high level of confidentiality, strong attention to detail, and the ability to complete responsibilities accurately and on schedule. The position follows a hybrid work model and requires in- office presence two to three days per week.

Major Duties and Responsibilities

Key areas of responsibility include:

• Works independently on routine and assigned bookkeeping and accounting tasks.
• Compiles all accounts payables and receivables, recording transactions and accruals, and preparing weekly payments of invoices.
• Reconcile accounts receivable, accounts payable, bank accounts, and other financial accounts to ensure accuracy and resolve discrepancies.
• Review Accounts Payable, Accounts Receivable, and other General Ledger transactions to maintain the accuracy and integrity of the General Ledger; prepare and post monthly closing entries.
• Retrieve mail from the organization's private mailbox twice a week and record checks in finance log.
• Prepares reconciliations of bank and investment accounts performed by the team.
• Support the Fractional CFO and Senior Manager Finance with the annual audit by preparing and providing necessary schedules, documentation, and other requested information.
• Assist with the preparation of the annual Form 990 and NYS CHAR500 by compiling the required schedules and supporting materials.
• Review payroll information and assist with payroll process oversight as needed.
• Support the development, monitoring, and management of organizational budgets and assist with financial forecasting.
• Conduct finance orientation sessions for new employees. Answers employees’ questions for submitting expense reports/ credit card process.
• Prepare and submit quarterly lobbying reports in accordance with regulatory requirements.
• Provide assistance on other finance-related projects and perform analytical duties as assigned, based on departmental and organizational needs.
• Reconciles credit card transactions on a monthly basis to General Ledger. Reviews transactions for completeness including receipts.

Diversity, Equity, Inclusion and Accessibility Competencies (DEIA)

Human Rights First acknowledges the existence of systemic and structural biases and believes it is necessary to be strategic and intentional in pursuing diversity, equity, inclusion and accessibility in all aspects of governance, operations, and programming. As an employee, you are expected to:

• Support adoption of best practices to create a more diverse, equitable, inclusive, and accessible work experience for colleagues and external partners.
• Strive to consider the people, places, and cultures that might be missing from your work and look for opportunities to increase inclusivity in all the work you do.
• Support the mission of Human Rights First in all interactions with colleagues and stakeholders.
• Dedicate efforts to enriching DEIA consciousness throughout our office-wide interactions.
• Foster a culture of diversity, equity, inclusion, and accessibility by promoting adherence to the standards delineated in the Culture of Respect and Teamwork statement in the Employee Handbook.

Required Knowledge, Skill, and Experience

• Bachelor’s degree in accounting, finance, or related discipline required.
• Three to five years of accounting experience required. Nonprofit preferred.
• Excellent organizational skills with attention to detail. Strong problem-solving and analytical skills.
• Ability to always maintain confidentiality and diplomacy. Extremely high reliability and integrity.
• Excellent written and verbal communication skills.
• Proficient in Sage Intacct Accounting or similar software; Bill.com, and Microsoft Office Suite.

Human Rights First is committed to equal employment opportunity and recruiting talent from across all diverse groups. We do not discriminate against any person because of the individual’s race, color, creed, religion, age, sex, sexual orientation, affection preference, gender identity, marital status, national origin, citizenship status, disability, status as a war veteran, status as a victim of domestic violence, or on any other basis prohibited by law. Minorities are strongly encouraged to apply.