Subcontractor Fiscal Intermediary Manager

Job Description for: Subcontractor Fiscal Intermediary Manager

Program Area: Contracts & Grants, Finance

Job Classification: Exempt, Full-time

Reports to: Controller, Grants & Contracts

Last updated: April 2024

Salary: Presented as Range, $85,000 - $95,000 annually

Organization Summary

Rising Communities (RC), formerly Community Health Councils (CHC) is a non-profit, community-based health education, advocacy and policy organization established in 1992 in response to the growing health and healthcare crisis. RC’s mission is to co-develop transformational social equity models and systems in service to BIPOC communities, to help each person thrive. RC has been at the forefront of systems change work to eliminate disparities in health and well-being. Our policy areas include Health Systems, Food Justice, and Community and Economic Resiliency. Each area represents a unique opportunity to engage members of impacted communities in program and policy development through a wide variety of community interventions and strategies as well as representation and leadership through the coalitions and collaborations convened. With a primary focus on South Los Angeles, CHC works at the local, state, and national level to improve the health of under-served and marginalized communities.

Summary Description

The Subcontractor Fiscal Intermediary Manager (SFIM) is responsible for daily management of fiscal and administrative functions supporting the fiscal intermediary work of Rising Communities. Utilizing hands-on experience and an in-depth understanding of fund accounting principles, local and federal government regulations, auditing and internal control practices, the Subcontractor Fiscal Intermediary Manager will perform complex grants management activities and financial analyses. The incumbent will need to be a team player, adaptable, energetic, and self-directed. The Subcontractor Fiscal Intermediary Manager will report to the Controller, Grants & Contracts and work closely with management team members and external funders.

Essential Duties and Responsibilities

• In collaboration with other Grants & Contracts team members, ensures department documentation and data are properly maintained, catalogued, and accurately reflected for internal and external audiences in respective folders and online systems.
• Maintains a full understanding of all RC contracts and grants with fiscal intermediary scope of work.
• Participates and takes lead in meetings with management and funders related to subrecipient contracts, invoicing, and budget discussions.
• In collaboration with the Controller, Grants & Contracts, manages an efficient and effective system of subcontractor budget management, modification, and cost reimbursement procedures between RC and subrecipients.
• Audits and validates accuracy and compliance of budgets and expenditure reports submitted by subcontractors and provides technical assistance in helping to resolve discrepancies.
• Reconciles internal subcontractor ledgers and audits transactions for discrepancies and required adjustments; works with subcontractors and accounting to resolve any issues.
• Develops and maintains tools and templates for fiscal intermediary work internally and externally for subcontractors.
• Manages inquiries from subcontractors and supports IED/ RC Foundation with fiscal intermediary information, meetings, and other collaborative efforts.
• Maintains reporting on subcontractor fiscal budget vs actual and general fiscal compliance through informal and formal monitoring's.
• Supports with review of aging subcontracts payable and works with accounting to ensure timely payments.
• Supports with grants and contracts-based audits by coordinating requests and ensuring auditor’s inquiries are addressed
• Supports with preparing cost reimbursement invoices or financial reports as back up to grant accountant.
• Regular and predictable attendance is required.
• Employee may be assigned additional or alternate duties as organizational needs require.

Minimum Qualifications and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required typically required.

• B.S. in Accounting, Finance, or other relevant field and at minimum 5 years of grant accounting, government contract auditing, and project management experience.
• If no degree, at least 7-10 years of successful hands-on grant accounting/ fiscal management experience and an in-depth understanding of accounting principles, federal regulations Title 2 CFR Part 200, and other related guidelines.
• Extensive work experience in accounting/finance, preferably in a non-profit related organization.
• Extensive years of work experience in grant-funded specific accounting.
• A demonstrated knowledge of GAAP and increasing responsibility in the recording, maintenance and reconciliation of general ledger account balances and the related internal controls
• Advanced knowledge of Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and Sage Intacct.
• Demonstrated ability to analyze information.
• Excellent verbal, organizational and written skills.
• Integrative team working style, easy contact, rapid to adaptation, can foster team spirit
• Able to effectively interface with all levels of on-site and off-site employees and contractors.
• Good interpersonal skills, capable of handling difficult situations.
• A current CA driver’s license and proof of auto insurance if driving for the agency.

Other Knowledge, Skills, Abilities

• Highly detail-oriented and organized
• Ability to meet a constant stream of deadlines
• Team player with a competitive spirit to excel and the ability to influence and motivate others.
• Knowledge of basic office equipment including - Internet and email, copy machines, postage meter and telephone.
• Ability to work with staff and community members from diverse racial, sexual orientation, gender identity and cultural and socioeconomic backgrounds
• Professional demeanor, able to function independently and within a team.
• Ability to collaborate and communicate well with remote teams.

Other Position Requirements

• Willingness and ability to travel locally
• Must be available to work occasional evenings

Physical and Emotional Demands

This job requires that the employee must rarely lift or move up to 10 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties listed. The inability to cope with a stressful work environment does not constitute a protected disability.

Rising Communities is a non-profit, community-based health advocacy, policy and educational organization. We offer a competitive salary and generous benefits including medical, dental, vision and 403b plans; vacation, sick and holiday benefits. RC is an equal opportunity employer. Women and persons of color are encouraged to apply.

TO APPLY: Please email a Cover Letter and Resume as separate attachments to humanresources@risingcommunities.org and include the exact title of the position you are applying for in the subject line of your email. Applications without a cover letter will not be considered.

Rising Communities is a non-profit, community-based health advocacy, policy and educational organization. We offer a competitive salary and generous benefits including medical, dental, vision and 403b plans; vacation, sick and holiday benefits. RC is an equal opportunity employer. Women and persons of color are encouraged to apply.