Director of Administration

The Director of Administration will work closely with the President & CEO to ensure that all departments maintain focus on goal-driven initiatives to usher in the growth of the Museum of Jewish Heritage. The Director leads and enacts the strategies, policies, and protocols related to the staff and Human Resources functions, specifically employee relations. In addition, the role oversees the efficient and effective administrative functions of the Museum working in collaboration with leadership.

Responsibilities:

Administration

• In collaboration with the President & CEO, craft and enforce administrative policies and procedures
• Participate in organizational planning and design meetings with senior leadership to set Museum wide initiatives, strategic direction, and operational plans.
• Serve as liaison with attorneys, insurance brokers, Board of Directors, and vendors
• Ensure contract compliance for the Museum by drafting (when necessary), reviewing, liaising with lawyers, executing, and filing all contracts
• Manage the insurance renewal and claims processes in collaboration with external brokers
• Ensure regulatory compliance on an organizational, State and Federal level and at the highest ethical standards.
• Serve as the staff liaison to Board of Trustee Committees including Governance, Staffing, Finance & Administration, and Audit.
• Manage department budgets and serve as back up for with financial operations.

Human Resources

• Strategically plan with management the effective functioning of MJH departments, including development of organizational charts and position descriptions.
• Maintain successful employee relationships across the Museum through performance management, conflict resolution, and discipline as needed.
• Initiate, facilitate and refine employee programs such as new hire onboarding and orientation, professional development and Internship programs.
• Lead in the Collective Bargaining and Labor Relations efforts of the Museum.
• Oversee the Manager of Human Resources and related functions, including recruitment activities, selection process employee orientation; employment documents; maintenance of personnel/medical files; employee benefits; compliance tasks, and payroll.
• Maintain confidentiality of sensitive HR-related information.

Requirements:

• Minimum of 5 years direct experience in the Administration and/or Human Resources fields at a managerial level, preferably in a non-profit and union environment
• Knowledge of federal, state, and local employee laws and regulations
• Proficient in MS 365 (Word, Excel, Teams, etc.) as well as HR systems (Paycom, Bernie, etc.)
• Excellent verbal, written, and listening skills
• Detail-oriented with exceptional organizational abilities
• Must work well independently and in a team environment
• Must exhibit discretion and adhere to the highest ethical standards
• Must have the legal right to work in the U.S.
• Strong time management skills and the ability to meet deadlines

Position Details:

• Reports to: President & CEO
• Direct Report: Manager of Human Resources
• Salary compensation range $90,000-$110,000 with generous benefits
  • Full-Time, 40 hours a week with hybrid schedule available after 90 days

The Museum of Jewish Heritage is an equal-opportunity employer. As a cultural institution that teaches about the dangers of intolerance, the Museum is dedicated to promoting diversity, multiculturalism and inclusion in its hiring practices.

For consideration, qualified candidates should submit a resume and letter of interest to: humanresources@mjhnyc.org with “Director of Administration” in the subject line.