Finance & Operations Administrator

About StoveTeam International

StoveTeam International partners with communities in Central America to deliver and sustain clean cookstove solutions that improve health, protect the environment, and ignite lasting change. We are a passionate, mission-driven team working across borders to address one of the most pressing public health and environmental challenges facing global rural communities. As we continue to grow our impact, we are looking for a highly organized and detail-oriented Finance & Operations Administrator to join our team and support the behind-the-scenes work that makes our mission possible. For more information on our programs, please visit www.stoveteam.org.

Role Overview

This is a flexible, part-time, primarily remote role with occasional in-person coordination in the Portland, Oregon metropolitan area. It is ideal for someone who thrives in a dynamic environment and wants to contribute to an internationally focused nonprofit. The Administrator will focus primarily on financial coordination and donor data management—ensuring accurate financial and donor records—while providing additional administrative support as needed. This position reports to the Executive Director and works closely with both U.S. and international staff. Success in this role requires strong attention to detail, reliability, and the ability to manage multiple systems with accuracy.

Key Responsibilities

Financial Administration

• Process weekly check deposits, reconcile records, and maintain accurate donation entries in our Salesforce CRM.
• Collaborate with U.S. and international staff to prepare and submit accurate monthly financial receipts and reports to our external bookkeeper.
• Code and review expense categories for bookkeeping accuracy; serve as a key point of contact with our bookkeeper, accountant, and financial vendors.
• Compile and reconcile reports from banking, donation, and donor platform sources.
• Manage staff reimbursements, accounts payable, automatic payments, and service renewals.
• Support compliance tracking for state, federal, and international nonprofit requirements, including renewals and filings.
• Maintain organized financial files and records.

Donor Data & Development Support

• Maintain up-to-date donor records in Salesforce CRM, including accurate data entry of all donations, processing manual credit card entries, corporate matching gifts, and donations from external giving platforms and investment accounts.
• Print and mail donor acknowledgement letters and respond to donor inquiries regarding donations or acknowledgements.
• Support the creation of donor lists, gift queries, and development reports.
• Upload copies of relevant donor correspondence to Salesforce CRM.
• Serve as the first point of contact for incoming inquiries by phone and email; respond promptly and professionally or route to the appropriate team member.
• Assist the Development team with additional tasks as needed.

Operations

• Participate in the continuous improvement and efficiency of office systems and operational procedures, including Salesforce CRM, cloud file storage, communication workflows, and data collection forms.
• Maintain and replenish office supplies and organizational materials such as letterhead and promotional materials as needed.
• Manage vendor relationships and ensure timely renewals of service agreements.
• Facilitate communication and coordination across departments and with external partners.

Preferred Qualifications

• Proficiency with Google Workspace (Drive, Docs, Sheets, Calendar, Meet) - Required
• Experience with CRM or donor management software - Preferred; familiarity with Salesforce CRM is a plus
• Familiarity with accounting concepts and software such as QuickBooks Online - Preferred
• Ability to work independently with minimal supervision; highly self-motivated and proactive - Preferred
• Strong organizational skills with attention to detail and the ability to manage multiple priorities - Required
• Comfortable working in a small, mission-driven team environment with both domestic and international partners - Preferred
• Spanish language ability (spoken and written) is a plus
• Must be based in the Portland, Oregon metropolitan area
• This role is ideal for an early-career professional or an experienced administrator seeking meaningful part-time work

Salary and Benefits

• Salary $27 - $30/hour depending on experience.
• This is a part-time position (20 hours/week) and is not eligible for full health benefits. StoveTeam offers a retirement match, paid time off, and holidays.
• Flexible scheduling within a 20-hour work week; some in-person coordination in the Portland area may be required.

To Apply

• Please send a cover letter and resume to operations@stoveteam.org by end of day May 15, 2026. Our preferred start date is June 1, 2026.
• In addition, please complete a quick pre-screening questionnaire here.

StoveTeam International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

StoveTeam offers retirement match, paid time off, and holidays.

No health or dental benefits offered.