Administrative Associate

Social Venture Partners Seattle (SVP Seattle) seeks an Administrative Associate to keep the organization’s day-to-day operations and events running smoothly as part of its small but mighty staff team.

Position Summary

In this exempt role, the Administrative Associate serves as the operational hub for a small team and the Board of Directors—managing schedules, logistics, record-keeping, communications platforms, and other administrative tasks. The position reports to the Deputy Director.

About Us

SVP Seattle is a cross-race, cross-class, and cross-cultural community that partners with Black, Brown, Indigenous, and POC-led and -serving nonprofits to create lasting change. By embracing inclusive philanthropy, our community gives, advocates, and learns together for a just and equitable King County. We are a nonprofit organization based in King County, Washington, with two full-time and two part-time staff.

We are guided by our shared values: Justice, Racial Equity, Shared Accountability, Accessibility, and Community.

What does an average day look like?

Every day is a little different. One day you might be at our office in The Cloud Room scheduling a meeting for a grants committee of eight busy volunteers, sourcing a venue and catering for an in-person gathering, updating our Salesforce database, and drafting a weekly newsletter. Another day you might be working from home to process expense reimbursements and compile materials to share with a potential donor who rescheduled their meeting for that afternoon. While there are consistent tasks that help you develop a rhythm, on a small team with ambitious goals you’ll sometimes need to pivot and refocus on something new and unexpected.

Essential Functions & Responsibilities

Administrative support for core operations

• Provide calendar management (scheduling, editing, and updating) for the Executive Director and others, including creating and distributing calendar invites, Doodle polls, and meeting materials.
• Process invoices and expense reimbursements; reconcile monthly credit card billing; organize receipts; and obtain signatures for timely submission.
• Handle mail and shipments (sorting, distribution, and preparation of outgoing shipments).
• Order office supplies and maintain inventory.
• Assist with staff travel arrangements for events and meetings, in collaboration with the Deputy Director and Executive Director.
• Support recordkeeping, filing, and data entry tasks, including routine updates in Salesforce and maintaining SharePoint files.

Event support for internal/external meetings and community events

• Assist with preparation for events, meetings, and presentations, including meeting scheduling, Zoom coordination, ordering catering, and preparing/distributing materials.
• Attend and support SVP Seattle events, including welcoming guests, managing on-site registration, and assisting with setup and cleanup.
• Must be able to transport supplies, materials, and refreshments and provide other logistical support as needed. (Reasonable accommodations available.)

Administrative and operational support for communications

• Support SVP’s social media presence by regularly posting content.
• Assist with basic website content and updates.
• Manage the back end of SVP’s electronic communications, including newsletters and blogs.
• Other duties and projects, as assigned.

Qualifications & Success Factors

• Enthusiasm for administrative responsibilities and tasks, with an interest in building expertise in a long-term support role.
• Commitment to SVP Seattle’s mission, model, and values, with a strong commitment to racial equity.
• Ability to work well with a wide range of volunteer/Partner personalities.
• Demonstrated ability to listen, assess, identify resources, and implement solutions.
• Ability to manage multiple workstreams and stakeholder groups with competing priorities and timelines.
• Excellent attention to detail and strong organizational skills.
• Flexible team player: comfortable working across overlapping program areas and staff responsibilities.
• Willingness to learn new skills and adapt as needed.
• Some prior experience providing administrative or office support (paid roles, internships, volunteer work, or coursework).
• Excellent written and oral communication skills.
• Strong work ethic: organized, flexible, reliable, and dependable; able to work independently and handle multiple projects simultaneously.
• Demonstrated ability to meet deadlines.
• High level of professionalism and excellent customer service when interacting with Partners, Board members, vendors, community members, and event attendees.
• Comfortable with MS Office Suite, Teams, and social media, and able to learn new software tools.

Qualifications Desired

• Previous experience working or volunteering at a nonprofit organization.
• Experience supporting events that serve numerous stakeholders.
• Experience supporting senior-level staff.
• Strong Salesforce CRM experience.
• Comfortable with Canva or other design platforms.

SVP Seattle recognizes that not all candidates will meet all criteria in this job description. We encourage individuals who can fulfill the majority of qualifications to apply.

Salary range: $70,000–$75,000 per year. This is a full-time exempt position with a start date as soon as possible. SVP Seattle operates on a hybrid basis, with an in-office requirement of two days per week at The Cloud Room on Capitol Hill in Seattle.

All staff are asked to be available for in-person work in the King County region and need reliable transportation/access to transit and flexibility to attend meetings and events, many of which are scheduled in the evening and occasionally on weekends.

Benefits

• 100% employer-paid health coverage, including dental and vision; life insurance and LTD/AD&D.
• 15 days of vacation accrued annually (increasing with tenure), 2 personal days, and 10 paid holidays, plus an additional one-week office closure in both summer and winter (total of 37 days per year).
• 8 hours of sick and safe leave per month.
• 403(b) retirement match of 5% after 6 months.
• $150 monthly utilities stipend to offset remote office use.
• Membership at The Cloud Room coworking space.