Sr. Coordinator, Awareness

Business Unit: Consumer Engagement

Reports to: Sr. Director, Awareness

Status: Full-time, Term

Term: One year term with possibility of extension

Start Date: January 2027

End Date: December 2027

Location: RHF Offices (Richmond, BC or Toronto, ON), Hybrid or Remote

Founded on the legacy of Rick Hansen’s Man In Motion World Tour, the Rick Hansen Foundation (RHF) is a Canadian registered charity working toward a fully inclusive and accessible world where people with disabilities live to their full potential.

RHF is committed to building a diverse workforce representative of the communities we serve. We welcome applications from all qualified candidates, including Indigenous peoples and people of all genders, sexual orientations, races, ethnic origins, abilities, ages and religions, and anyone living at the intersection of these identities.

Preference will be given to applicants who are persons with disabilities. You are welcome to disclose your disability in your cover letter if you feel comfortable.

If you do not meet the required education, experience and skills but have a combination of lived and professional experience, we encourage you to apply.

JOB SUMMARY

The Sr. Coordinator, Awareness provides administrative, project coordination and communications support to the Sr. Director, Awareness, keeping priorities, projects and deliverables on track across RHF. The role suits a highly organized, detail-oriented communicator who enjoys managing multiple priorities.

WORKING RELATIONSHIPS

The role works closely with the Marketing Communications and RHF School Program teams, and partners with colleagues across RHF and, as needed, external organizations on cross-functional priorities.

ALL STAFF: KEY ACCOUNTABILITIES

As an integral member of the RHF team and as expected of all staff, this position actively participates with:

• Strategy
• Organizational Culture
• Contributes in regular sessions, develops goals, supports and implements action plans
• Inclusion, Diversity, Equity and Accessibility (IDEA)
• Values

1. We Engage Respectfully
2. We Collaborate Authentically
3. We Keep Our Promises

KEY ACCOUNTABILITIES

Administration & Project Coordination

• Manage the Sr. Director, Awareness’s calendar, including scheduling meetings, tracking priorities and deadlines, and protecting working and review time.
• Coordinate project plans, timelines, deliverables and deadlines across key Awareness initiatives.
• Track milestones, action items and outstanding deliverables, follow up with internal and external parties, and escalate issues to the Sr. Director, Awareness as needed.
• Coordinate meetings, including scheduling, preparing and distributing agendas, briefing materials and other documentation, taking minutes, and tracking follow-up actions.
• Coordinate travel arrangements and prepare travel itineraries.
• Provide administrative budget support when requested, including tracking costs, compiling forecasting information, preparing contract approval forms and purchase orders, processing invoices, expense claims and corporate card payments, and coordinating approvals. This is not budget or contract management.
• Maintain organized project files, documentation and records.
• Enter and maintain data in Salesforce, ensuring records are accurate and current.
• Draft and maintain standard operating procedures (SOPs) and process documentation for Awareness team workflows.

Communications

• • Draft, edit and proofread communications materials to support Awareness priorities and initiatives.
  • Prepare presentations and briefing materials to support the Sr. Director, Awareness for meetings with staff, leadership, and other partners.
• With direction and approval from the Sr. Director, Awareness, draft or support development of email correspondence, communications plans, speaking notes, key messages, quotes, public relations materials, leadership and Board reports, and partner communications.
  • Coordinate inputs and approvals for communications materials and ensure deliverables move through the review process on schedule.
  • Monitor results and compile information for internal and external reports, presentations and updates.
  • Review materials for accuracy, consistency, accessibility and for alignment with approved Foundation messaging.

Special Projects & Initiatives

• • Provide project coordination and communications support for special initiatives led by the Sr. Director, Awareness.
• Support event plans, communications materials and toolkits for Many In Motion Day, including engagement with governments, municipalities, corporate partners and community organizations outside K–12 schools.
  • Coordinate timelines, materials, stakeholder inputs and follow-up associated with special projects.
  • Coordinate additional Awareness initiatives and cross-functional projects as priorities evolve.

General

• • Maintain and apply current knowledge of relevant standards and practices related to key accountabilities.
  • Provide vacation back-up support as needed.
  • Provide administrative support to other leaders and executives as needed.
  • Perform other related duties in keeping with the purpose and accountabilities of the job.

QUALIFICATIONS

An equivalent combination of education, experience, skills and demonstrated abilities will be considered.

Education

Post-secondary diploma or university degree in a a related field is an asset.

Experience & Knowledge

• 5+ years of progressively responsible experience providing administrative support to senior leaders or executives in a fast-paced environment.
• Demonstrated experience with:
  • coordinating calendars, meetings and travel arrangements;
  • preparing presentations, briefing materials, reports and professional correspondence;
  • coordinating multiple projects and timelines;
  • coordinating events and campaigns; and
  • providing administrative budget support, including invoices, contract approval forms, purchase orders and expense claims.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Copilot and SharePoint.
• Experience using AI tools responsibly.
• Experience with data entry and record maintenance in a CRM or database.
• Knowledge of accessible communications and inclusive content best practices is an asset.
• Awareness of and sensitivity to disability-related issues is an asset.

Skills & Behaviours

• • Excellent written and verbal communication skills, with strong proofreading and editing abilities.
  • Strong organizational, project coordination and administrative skills, with the ability to manage multiple priorities and competing deadlines.
• Strong attention to detail and commitment to accuracy, quality and timely completion of work.
  • Proactive with proven ability to anticipate needs, identify next steps and keep work moving forward.
  • Strong interpersonal skills and the ability to build effective working relationships across teams and with external parties.
• Sound judgment and problem-solving skills, with the ability to escalate issues when needed and handle sensitive information with discretion.
  • Able to work independently while collaborating effectively within a team environment.
  • Professional, flexible and adaptable and able to respond effectively to changing priorities.
  • Able to handle sensitive information with discretion and maintain confidentiality.

How To Apply

If you are interested in being a part of our innovative team and are passionate about making a difference, we hope that you will consider a career with us.

RHF is committed to accommodating candidates throughout the selection process. Please tell us if you require an accommodation (e.g. virtual interview, closed captioning).

Interested and qualified candidates can apply quoting #2026-13 by November 13. While we thank all applications for their interest, only short-listed candidates will be contacted.

RHF is proud of its compensation package which includes generous vacation and health benefits that start on the first day of work, family responsibility leave, and an RRSP matching program.

High level of English speaking, reading and writing skills is required.

French speaking, reading and writing skills is considered an asset.