Office Administrator

Full-time, 28-32 hours per week

$22-25 per hour; health, dental, vision benefits, paid time off

Position Overview

Historic Harrisville, Inc. (HHI) seeks an experienced administrator to serve a key office and property management role. This is a dynamic position that works closely with the executive director to carry out HHI’s preservation and community development work. The Office Administrator will oversee HHI daily operations, manage financial accounts, maintain relations with tenants, contractors, board members, and incorporators, and assist the executive director with fundraising, grants, and the organization’s overall direction. The variety of duties reflect the unique project of Historic Harrisville, and the job is a distinct opportunity in a leading community organization.

Established in 1971 as a historic preservation organization, HHI is a dedicated steward of a National Historic Landmark district that fosters small town vitality. HHI balances historic preservation with adaptive reuse to create economic opportunity. The organization manages 28 properties in Harrisville and leases manufacturing, office, and studio space to 30 businesses. HHI leases 15 affordable residential units, runs the Harrisville General Store, and is about to open the new Village Community Center.

The Office Administrator will play a pivotal role in sustaining and enhancing one of New Hampshire's most significant historic mill communities while working in a collaborative, mission-driven environment that values innovation, preservation, and community building.

Key Responsibilities

Property Management

• • Oversee leasing processes including showings, tenant onboarding, and negotiations
  • Manage short-term rentals and event space operations
  • Coordinate all building maintenance and vendor services
  • Serve as primary contact for property-related emergencies and coordinate responses
  • Ensure compliance with state requirements

Financial Administration

• • Oversee accounts payable/receivable in QuickBooks, credit/debit card processing, and bank deposits.
  • Manage vendor compliance including COIs and tax identification documentation

Human Resources & Organizational Support

• • Oversee HR functions including new hire processing, employee file management, and timesheet administration
  • Facilitate Board of Trustees and Incorporators meetings
  • Maintain donor database and coordinate contribution acknowledgments
  • Oversee office operations including mail processing, answering the phone, and supply management

Strategic Leadership

• • Work with the Executive Director to develop and implement organizational strategies and leading special projects and initiatives
  • Assist with grant applications and fundraising campaigns

Qualifications

Required

• • Bachelor's degree or equivalent combination of education and experience
  • 3-5 years of experience in property management, administration, or nonprofit operations
  • Advanced proficiency in Microsoft Excel, QuickBooks, and database management systems
  • Strong financial management and analytical skills
  • Excellent written and verbal communication abilities, and polished interpersonal skills
  • Experience managing teams, vendors, and stakeholder relationships
  • Exceptional organizational skills with ability to juggle complex, competing priorities
  • Flexibility and ability to adapt to shifting needs
  • Self-directed work style with collaborative partnership approach
  • Ability to handle confidential information and financial matters with discretion

Preferred

• • Experience in historic preservation
  • Grant writing and development experience
  • Design and marketing skills
  • Community development or small town revitalization experience
  • Knowledge of New Hampshire regulatory requirements
  • Experience with donor relations and fundraising activities
  • Familiarity with building maintenance, code compliance, and vendor management
  • Creative and decisive approach to challenges

Application Process

Please submit your resume and cover letter

detailing your relevant experience and interest to

jknight@historicharrisville.org

Historic Harrisville, Inc. is an equal opportunity employer committed to creating an inclusive environment for all employees.

Health, dental, vision; paid time off; flexible schedule