Program Coordinator

Reports to: Executive Director, NCPA Foundation

Location: Remote; (hybrid if located within commuting distance of the NCPA office)

Compensation: $43,000 – $48,000/year + benefits (health, dental, vision, and retirement contributions), commensurate with experience

Classification: Full-Time, (Exempt), 37.5 hours/week (Requires evening availability for program sessions)

About the NCPA Foundation

Founded in 1953, the NCPA Foundation is the only foundation in the United States dedicated exclusively to supporting independent community pharmacy profession. Through scholarships, programming, and strategic grantmaking, we work to ensure the sustainability and growth of independent community pharmacy — particularly in rural and underserved communities where community pharmacists are often the most accessible healthcare provider.

We are a small, high-impact team in a pivotal moment of organizational growth. The Foundation has more than doubled its annual revenue over the past two fiscal years and is expanding its programmatic reach with initiatives including the Rural Pharmacy Ownership Accelerator.

Position Summary

The Program Coordinator is a high-energy, mission-driven "go-getter" responsible for the success of the NCPA Foundation’s core programmatic initiatives. This role is primarily focused on executing program strategies that support healthcare access and small business success. The ideal candidate is a highly organized, tech-savvy professional who thrives when working autonomously and leading meetings or workshops. This role is a great opportunity for someone who is hoping to grow quickly in the nonprofit sector with the opportunity to gain a multitude of skills and experiences!

Employment Structure: This position is employed through the National Community Pharmacists Association (NCPA) for payroll and benefits administration purposes only and is leased to the NCPA Foundation at 100% of the employee’s time. The Foundation Program Coordinator is fully dedicated to and directed by the NCPA Foundation and its Executive Director.

Key Responsibilities

Programmatic Initiatives

• • Ownership Development: Facilitate and lead the Rural Pharmacy Ownership Accelerator and Pathways to Pharmacy Ownership programs.
  • Grantmaking: Manage the lifecycle of the Disaster Relief and Student Programs from application through completion.
  • Due Diligence: Review applications, conduct due diligence, and prepare funding recommendations for Executive Director and board to review.
  • Mentorship: Actively manage the mentorship pipeline by connecting mentors and mentees within the independent pharmacy community.
  • Technical Support: Provide programmatic technical support to those in need of additional assistance as part of grants and programs.
  • Event Leadership: Support webinars, workshops, and program sessions, including necessary evening availability as needed.
  • Annual Convention: Represent the organization at the NCPA Annual Convention each year.

Reporting & Strategy

• • Grant Reporting: Track program effectiveness and collect data to prepare detailed reports for internal and external grant stakeholders.
  • Impact Reporting: Draft comprehensive impact reports for program stakeholders and lead the creation of the Foundation’s Annual Report.
  • Outreach: Implement outreach strategies to grow the applicant pool for scholarships, grants, and programs.
  • Mission Alignment: Ensure all programmatic initiatives align with the organization’s strategic plan for supporting and strengthening independent community pharmacies and pharmacists as well as the communities they serve.

Other Duties

• • Board Support: Provide programmatic updates and administrative support to the Board of Trustees as needed.
  • Meeting Facilitation: facilitate additional meetings, such as the NCPA Foundation Disaster Response Committee and tabletop workshops at Conventions.
  • Special Projects: Perform other duties as assigned to support the Foundation's mission.

Qualifications

• • Experience: 1–3 years in a non-profit setting preferred with a focus on program coordination.
  • Autonomy & Timeliness: Proven ability to work independently, lead meetings, and manage projects from start to finish without missing any deadlines.
  • Tech-Savviness: Must be a quick learner of new tools (e.g., GoodGrants, AwardForce, iMIS, Cobalt, MonkeyPod, Asana); comfortability with AI tools is highly recommended.
  • Communication: Excellent written and verbal skills to represent the organization at meetings, events, and conferences.
  • Detail
  • Oriented: Maintain accurate and up-to-date records of all organizational activities with a high degree of precision.
  • Travel: Ability to travel up to 20% for foundation business.
  • Passion: A deep interest in healthcare and seeing small businesses succeed.

Preferred

• Professional or volunteer experience in a small nonprofit environment where staff wear multiple hats and adapt to shifting priorities.
• Familiarity with healthcare, pharmacy, or rural community development sectors.

How to Apply

To apply, please submit a resume and a cover letter to careers@ncpa.org that speaks specifically to your experience, including your comfortability with working autonomously and leading meetings on your own. Applications that speak concretely to direct programmatic nonprofit experience will receive priority consideration.

The NCPA is an equal opportunity employer. Applications accepted on a rolling basis; apply promptly for full consideration.

The NCPA Foundation is committed to building a diverse and inclusive team and encourage candidates of all backgrounds to apply. A college degree is not required for this position. We believe relevant experience and demonstrating a strong program coordination skillset are the strongest indicators of success in this role.

www.ncpafoundation.org

Work-Life Balance: Generally expected to work 37.5 hours/week, compared to other organizations that require 40!

Extended Holiday Break: The office closes for two weeks in December, allowing you crucial time to recharge & reset.

Flexibility: We offer lots of flexibility and autonomy in how you manage your day-to-day workflow. Flexing your time is normal here. There will be many times through the year you'll find yourself working a lot, we want to make sure you take the time you need to reset when the opportunities arise.