Bookkeeper

Reports to: Director of Finance

FLSA Status: Salaried-Exempt

Employment Type: Full-time

Hours: Monday-Friday, hybrid position, requires a mix of remote work, work on site, and in-person meetings.

About Us: African Communities Together (ACT) is an organization of African immigrants fighting for civil rights, opportunity, and a better life for our families here in the U.S. and worldwide. ACT empowers African immigrants to integrate socially, get ahead economically, and engage civically. We develop our members as grassroots leaders who take action to make social change. Since its founding, ACT has supported thousands of African immigrants with direct services, trained hundreds of new leaders, and led successful policy campaigns at the federal, state, and local levels that have impacted hundreds of thousands of immigrants. ACT’s African immigrant membership comes from a diverse range of nationalities, cultures, and languages, is religiously diverse, and is predominantly working-class and low-income. We have offices in New York City, Philadelphia, and the Washington, D.C. metro area.

Position Description: ACT is seeking an experienced Bookkeeper to join our Finance team. This role supports the Director of Finance in managing day-to-day administrative financial operations, including accounts payable and receivable, payroll processing, expense management, audit preparation, and ensuring the accuracy and integrity of financial data across departments.

The Bookkeeper will work closely with the Director of Finance and the Deputy Executive Director of Operations, HR, and Finance to maintain accurate records, improve financial processes, and generate timely reports that support organizational decision-making. This role will also collaborate with the Development, Operations, and Human Resources teams to support cross-functional financial tasks.

The ideal candidate will bring strong attention to detail, excellent organizational skills, and the ability to work cross-functionally.

Key Responsibilities Include:

• Process, track, and manage all accounts payable and receivable transactions, including retrieving checks from the NYC office.
• Ensure invoices are accurately coded, approved, and processed within deadlines.
• Reconcile vendor accounts and maintain communication on payment statuses
• Handle invoice submissions, ensuring all supporting documentation is provided
• Verify invoice accuracy and compliance with organizational policies before processing payments.
• Track invoice payments and communicate statuses to relevant departments.
• Work with HR to review and validate payroll and employee reimbursement information, and process payments through the Gusto human resources platform, ensuring accuracy and timely disbursements.
• Work with the Human Resources Manager to integrate payroll and benefits data into financial reports.
• Support the Finance Director in budget tracking, forecasting, and audit preparation.
• Maintain accurate, well-organized financial records for audits, tax reporting, and compliance purposes.
• Assist with development of the annual budget and preparation of regular financial reports.
• Collaborate with the Finance Director and Deputy Executive Director of Operations, HR, and Finance to improve financial workflows, enhance efficiency and automation, ensure data integrity, and support strategic decision-making.
• Provide ad hoc financial reporting and administrative support as needed.

Qualifications, Skills, and Experience

• Bachelor’s degree in accounting, Finance, or Business Administration preferred.
• Bookkeeping certification (e.g., QuickBooks) is a plus.
• Nonprofit experience is required, with knowledge of restricted and unrestricted funds.
• 3+ years of experience in bookkeeping, accounting, or financial administration.
• Proficiency in QuickBooks for transaction management.
• High level of professionalism in handling confidential/sensitive information
• Proficient in calendar management, email, spreadsheets, and common business and accounting software; advanced Microsoft Excel skills required. Training will be provided for internal office databases.
• Strong organizational skills to manage multiple deadlines and financial transactions.
• High attention to detail to ensure accuracy in payments, reimbursements, and reporting.
• Problem-solving abilities and initiative to improve financial workflows.
• Excellent written, verbal, and interpersonal communication skills, with the ability to collaborate effectively across departments.
• Demonstrated ability to work independently and remain flexible in a small nonprofit environment.
• Excellent written and verbal communication skills.