Grants Management Assistant

Position: Grants Management Assistant

Classification: Full-Time, Non-Exempt

Department: Operations

Application Deadline: Accepting applications until filled, but those received by June 23, 2025, will be given full consideration.

The Newton and Rochelle Becker Charitable Trust (BCT) was founded in 2006 by Newt Becker, entrepreneur (founder of the Becker CPA Review Course that has prepared half of America’s CPAs for the CPA Exam), visionary investor (lead investor and Chairman of the Board of Luz, the world’s largest developer of solar energy for many years, and investor in many other cutting edge investments) and involved, hands-on philanthropist. Dr. David Becker, Newt’s son, has led the trust as Managing Trustee since Newt passed away in 2012.

Growing up as a teenager in a working-class Jewish neighborhood in Cleveland during the Holocaust, at a time when antisemitism was a very real factor for the American Jewish community, Newt and his peers experienced a reality of vulnerability and powerlessness. They were very aware of the inability of their community to protect their fellow Jews in Europe. Newt vowed that if he ever had the means, he would do what he could to protect Jews around the world and to further American democratic values that lead to safety and security for all people.

BCT is a grantmaking foundation with more than 175 annual grantees dedicated to safeguarding democratic values and ensuring the future of the Jewish people and the State of Israel. BCT has developed a strategic philanthropic model and takes an entrepreneurial approach, often being among the first funders of new projects and organizations. Most of BCT’s giving is focused in three priority areas: research and education to advance middle east peace and security; Jewish continuity and identity; and supporting democratic values.

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POSITION:

The Grants Management Assistant (GMA) will provide grants management and database administration. The GMA will also provide research and other administrative support for the foundation, and will maintain the organization’s social media presence. This position reports to the Director of Finance & Operations. Duties will include, but are not limited to:

Grants Management and Database:

• Maintain BCT’s grants management system (GMS) to ensure the database is up-to-date and accurate, including:

o Monitoring grants activity and maintaining accurate grantee/funder contact information, recent interactions and notes, and grant status and grant history;

o Following up with grantees on outstanding reports and applications;

• Invite applications for funding on behalf of BCT.
• Serve as a point of contact for grantees regarding portal access, reporting, and submission issues.
• In collaboration with other staff, prepare quarterly dockets for the Grants Committee, comprised of descriptions of proposed grants for approval;
• Support report generation for internal and external use (e.g., grant pipelines, “matrix,” dashboards).
• Help maintain documentation of procedures and policies related to grantmaking.
• Conduct and document IRS and legal compliance checks.
• Generate award letters and related correspondence.
• Support preparation of annual financial and grants audits, and end-of-year reports.

Research and Administrative Support:

• Schedule due diligence calls with grantees, as well as travel and related meetings for program staff.
• Conduct research into relevant programmatic areas, such as a mapping of all organizational and philanthropic efforts in a given area of current or potential BCT grantmaking.
• Processing and tracking unsolicited grant requests and managing BCT response to general inquiries for funding.
• Support administrative tasks and projects, including filing and other general office support.

Maintain BCT’s website and social media presence including analyzing social media performance

metrics; and

Other duties that may be assigned.

QUALIFICATIONS:

• Bachelor’s Degree is required;
• Two to three years of work experience is a plus, but not required.
• Knowledge/familiarity with a database of any kind is a plus, particularly fundraising or grants management systems;
• Good written and verbal communication and basic analytical skills;
• Excellent detail orientation, organization, flexibility and time management of daily tasks and longterm projects in a fast-paced environment;
• Strong computer skills with experience in Microsoft Office Suite and an interest in learning new software;
• Self-motivated and able to work both independently and as a team member;
• Must be able to maintain a professional demeanor and work well under shifting deadlines and priorities.

KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS

• Accountable – Takes personal responsibility for the quality and timeliness of work and achieves results.
• Productive – Works efficiently; accomplishes assignments in a timely manner and meets deadlines.
• Quality Driven - Seeks continuous opportunities to improve individual performance. Strives to eliminate errors; accurate work is a priority.
• Communicative - Communicates clearly and effectively (written and verbal). Listens attentively and demonstrates understanding of others.
• Planner and Organizer – Prioritizes tasks by importance and deadline. Manages own time, priorities, and resources to achieve goals.
• Adaptable - Adapts to change and manages competing demands.
• Problem Solver - Uses efficient processes and data to solve problems and resolve difficult or complicated challenges.
• Technically Savvy - Embraces and uses technology to increase performance and productivity.

BENEFITS AND COMPENSATION:

Compensation for this position is $30.00 - $35.00 per hour, equivalent to $62,400 - $72,800 in annual earnings. BCT also offers an excellent benefits package including medical, dental and vision insurance and a 401(k)-retirement plan. The position is full- time, non-exempt, and located in beautiful Marin County in the San Francisco Bay Area. BCT is currently operating on a hybrid schedule with three days/week in the office and two days/week office-optional. The successful candidate should expect to join members of the team in the office five days/week during the initial training and onboarding period of up to six months.

TO APPLY:

Please send an email referring to job title in the subject line along with a resume and one-page cover letter explaining your interest and how your skills and work experience fit the position to info@beckertrust.org.